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Assistant Admin Manager

China Communications Construction Company (M) Sdn BhdKUANTAN, Pahang

4 days ago

Job description

Office Operations (25%) -Oversee the management of office facilities, equipment upkeep, and the overall work environment. -Monitor inventory of office supplies and fixed assets, including maintaining records and conducting audits. -Manage contracts related to cleaning, security, and maintenance services. -Procurement and Vendor Management (20%) -Process purchase requests, obtain quotations, create purchase orders, and manage invoice processing. -Keep vendor lists updated, assess vendor performances, and ensure cost efficiency. -HR and Staff Logistics Support (20%) -Assist with managing attendance, leave administration, temporary staffing, and onboarding / offboarding processes. -Facilitate staff welfare, handle medical / leave requests, and coordinate company events. -Fleet and Travel Management (10%) -Manage the company vehicles, including scheduling, maintenance, insurance, and fuel reimbursements. -Review travel requests, organize travel arrangements, and validate expense submissions. -Documentation and Compliance (10%) -Create and maintain standard operating procedures, templates, and both physical and digital filing systems. -Ensure adherence to statutory obligations (licenses, insurance, health and safety regulations). -Team Supervision and Process Improvement (10%) -Guide, train, and oversee administrative staff. -Execute efficiency projects, implement cost-saving measures, and drive service enhancements. -Other Duties (5%) -Perform any additional tasks as assigned by the Manager, including support for corporate events and projects. [Apply now at https : / / my.hiredly.com / jobs / jobs-malaysia-china-communications-construction-company-m-sdn-bhd-job-assistant-admin-manager]

Education : A Diploma or Bachelor’s Degree in Business Administration, Human Resources, Management, or a relevant discipline. -Experience : -At least 5-7 years of experience in administrative or office management roles. -Previous experience in leading a small team is a plus. -Familiarity with procurement, vendor management, and office operations is desirable.

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Admin Assistant • KUANTAN, Pahang