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Account Executive

Account Executive

ECOS LINK SOLUTIONS SDN BHDKuantan, Pahang, Malaysia
13 hours ago
Job description

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Chief Operating Officer in Ecos Link Solutions

To manage the day-to-day accounting operations, collections, and financial reporting of the company while working remotely. The Account Executive ensures accurate bookkeeping, timely invoicing, project-based accounting support, and compliance with statutory requirements. This role collaborates closely with Project Managers, Customer Service, and the Finance team to ensure financial transparency and smooth cash flow management.

Overview

To manage the day-to-day accounting operations, collections, and financial reporting of the company while working remotely. The Account Executive ensures accurate bookkeeping, timely invoicing, project-based accounting support, and compliance with statutory requirements. This role collaborates closely with Project Managers, Customer Service, and the Finance team to ensure financial transparency and smooth cash flow management.

Key Responsibilities

  • 1. General Accounting

Record all financial transactions in compliance with accounting standards.

  • Maintain and update the general ledger, accounts payable (AP), and accounts receivable (AR).
  • Perform monthly reconciliations of bank statements, petty cash, and intercompany balances.
  • 2. Project & Service Accounting

    • Work with Project Engineers, Service Engineers, and Document Controllers to :

  • Track project-related costs and milestone billings.
  • Ensure invoices are prepared and issued promptly upon milestone completion.
  • Monitor VO (Variation Orders) and additional claims to ensure accurate billing.
  • Support project cash flow forecasting and provide updates to management.
  • 3. Invoicing & Collections

    • Ensure on-time preparation and submission of invoices to clients.

  • Actively manage collections , following up with clients to ensure timely payments.
  • Maintain accurate client account statements and provide regular updates to management.
  • 4. System & Records Management

    • Ensure Monday.com records tally with SQL accounting system .

  • Maintain digital records of invoices, receipts, and payment proofs in SharePoint.
  • Generate monthly management reports (P&L, balance sheet, AR aging, project costing summaries).
  • 5. Payroll & Overtime Verification

    • Check OT (overtime) calculations against GPS and CCTV records to ensure accuracy before payroll processing.

  • Support employee claims, travel reimbursements, and insurance renewals as required.
  • 6. Compliance & Reporting

    • Ensure compliance with local tax, SST, and statutory reporting requirements.

  • Support preparation of audit schedules and liaise with external auditors when required.
  • 7. Remote Collaboration

    • Maintain strong communication with internal teams (Customer Service, Project, Service, and Technical Managers).

  • Use company tools (SharePoint, Monday.com, SQL) to keep financial data accurate and accessible.
  • Attend virtual meetings with management to present financial updates and support decision-making.
  • 8. Ad Hoc Tasks

    • Participate in special projects or tasks as assigned by the Finance Manager / Director.

    Seniority level

  • Entry level

    • Employment type

  • Full-time

    • Job function

  • Sales and Business Development

    • Industries

  • Retail Office Equipment

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    Account Executive • Kuantan, Pahang, Malaysia