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Purchasing Executive
RADICAL Internetwork SDN BHDBayan Lepas, Penang, Malaysia30+ days ago
Job descriptionSource, evaluate, and liaise with suppliers for construction materials. Raise and process Purchase Orders (PO) according to project and department needs. Follow up on material lead times, confirm order accuracy, and handle discrepancies or return issues. Maintain strong supplier relationships and up-to-date supplier databases. Coordinate and monitor lorry arrangements and delivery schedules to ensure timely delivery to sites and clients. Track deliveries, update schedules, and liaise with transporters, drivers, and site teams. Handle delivery documentation such as Delivery Orders (DO), consignment notes, and transport records. Plan and manage logistics for bulky or urgent materials, including last-minute requests. Handle import shipments : Liaise with freight forwarders and customs brokers for shipment coordination. Ensure accurate preparation and submission of import documents such as Bill of Lading (BL), Commercial Invoice, Packing List, and Delivery Order. Follow up on customs clearance (K1 form) and ensure timely release of goods. Track ETA of containers or airfreight and coordinate transport to warehouse or site upon clearance. Ensure all import records are properly filed and comply with company SOP and government regulations. Coordinate with the warehouse team to prepare and arrange materials for site use based on approved requests and project schedules. Monitor stock movement and ensure accurate stock issuance in the system after invoicing is completed. Perform Goods Received Note (GRN) entry and update system records upon item receipt. Assist Warehouse team in managing stock levels, identifying shortages, and coordinating reordering when needed. Handle stock returns, excess materials, and non-conforming items according to SOP. Ensure all inventory records are accurate, updated, and compliant with audit and ISO requirements. Follow up with project teams and site supervisors on job status for timely invoicing. Update system records accurately to reflect real-time inventory and billing status. Prepare and process customer invoices accurately based on completed works or delivered items. Support finance or accounts team with any required documentation for payment follow-up. Maintain proper documentation and records for POs, DOs, invoices, and supplier files. Ensure all administrative work, including filing, complies with internal policies and ISO requirements. Involve during audits process or internal checks by providing necessary documentation. Communicate and coordinate across departments including site, project, finance, and warehouse teams. Provide support to project managers or team leads on procurement and site coordination matters. Evaluate supplier performance periodically to ensure consistent quality, cost, and service delivery follow company ISO. Perform general administrative tasks such as document filing, data entry, and record maintenance. Perform other ad hoc duties or tasks as assigned from time to time. To comply with any instructions issued by the Company as long as they do not conflict with existing legislation. All changes in the field of assignment will be updated and notified from time to time by the Management of Radical Internetwork Sdn Bhd. Candidate should possess at least a bachelor’s degree in business administration, Supply Chain Management, or a related field. At least 2 years of experience in purchasing, procurement, or supply chain management. Strong negotiation and communication skills. Excellent analytical and problem-solving abilities. Proficiency in Microsoft Office and procurement software. Knowledge of relevant regulations and best practices in purchasing. Required language : English, Bahasa Malaysia, Mandarin (Preferred).
RESPONSIBILITIES
JOB HIGHLIGHTS
1. Sales Order & Project Coordination
- Open Sales Orders (SO) for every new project and new Purchase Order (PO) received from clients.
- Update and ensure SO details are accurate and updated with billing, delivery, and project references.
- Coordinate closely with project teams to align procurement and delivery timelines with site progress.
- Provide pricing support and material options to project teams as required.
2. Procurement & Supplier Management
3. Logistics & Delivery Handling
4. Material Preparation, Inventory & Warehouse Control
5. Billing & Invoicing
6. Documentation, Filing & ISO Compliance
OTHERS
CORE COMPETENCIES
Job Types : Full-time, Contract
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Purchasing Executive • Bayan Lepas, Penang, Malaysia
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