Order Management Specialist - Korean Speaker
bp Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
As a leading global energy company, bp provides heat, light, and mobility to customers worldwide. bp is investing in today’s energy system and helping build out tomorrow’s. Although we are still in oil and gas, over the next decade we’ll become a different kind of energy company. We are decarbonising and diversifying our business, fundamentally transforming what we do so that we can reach net zero by 2050—or sooner—and helping the world reach net zero as well.
Purpose of Role
The OM Specialist is the customer’s key contact point when placing orders for International, Domestic Marine and Energy products and services. The role includes helping to manage the customer relationship on behalf of International, Domestic Marine and Energy, and managing the entire order to invoice process within the Order-to‑Cash (O2C) process.
Role
The OM Specialist is expected to ensure customer orders are aligned with brand offer before placement, and keep customers apprised of delivery progress – e.g., changes to vessel ETA, nominated port, product shortages, out‑of‑hours incidents, price enquiries, etc.
- Deep understanding of customer service processes, and a demonstration of customer service and ownership approach.
- Understanding of complexities in the shipping, marine and energy market, and its global supply network.
Key Results / Accountabilities
Establish and manage strong relationships between distributor / supplier, customer and sales manager by being the primary point of contact for customers.Ensure frequent and effective communication with purchasers, Chief Engineers / Ship Captains, Sales Managers and Supply / Logistics staff worldwide.Handle all day‑to‑day customer‑service related operational tasks such as receiving enquiries and orders from customers through phone, email, and fax, and ensure orders meet business / customer expectations within contractual turnaround time.Ensure all orders are accurate, compliant, informative, and of good quality.Collaborate with the Credit team to ensure sufficient credit for orders to be processed smoothly.Proactively monitor orders to ensure they are delivered on time.Escalate any potential issue with the order that could result in escalation.Record and log all customer complaints and non‑conformances in the relevant portals / databases.Key Challenges
Managing an order through multiple systems (Salesforce, Genesys, SAP, Manta, JDE, etc.).High attention to detail to ensure delivery is on time, with accurate placement and supply lead time.Ensuring the order is accurately priced to generate a correct invoice.Managing vessels at different geographies and timezones.Qualifications & Experience
Education and Experience
Bachelor’s degree or higher in Business, Computer / Information Technology, Engineering, or equivalent.Accredited as Lean Practitioner is desirable.Preferred Criteria
Shared service centre experience.Oil and gas industry experience.Stakeholder engagement (internally & externally).Written and spoken proficiency in English and Korean language.Able to prioritise, handle urgent issues and situations, following through to resolution in a timely manner and focusing efforts to deliver business values.Able to multi‑task and work in a highly dynamic yet fast‑moving environment.Deep experience of working in a customer‑focused environment.Good interpersonal, influential and decision‑making skills to manage relationships with key stakeholders and customers.Benefits
A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the attitude of giving back to our environment are highly valued.Possibility to join our social communities and networks.Learning opportunities and other development opportunities to craft your career path.Life and health insurance, medical care package.And many other benefits.We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status!
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