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Logistics Assistant II

Logistics Assistant II

Advanced EnergyPenangMalaysia, Penang, Malaysia
30+ days ago
Job description

Overview

POSITION SUMMARY : Provide support for smooth operations in the logistics department. It involves a variety of administrative tasks, such as managing documentation, audit and validating billings, SAP PR / PO placement, and department event coordination.

Responsibilities

  • Assisting to coordinate outgoing shipments, processing incoming shipments, and ensuring timely delivery of consumable goods as and when is needed using SAP system.
  • Organizing and filing logistics documents (invoices, packing lists, etc.), maintaining records, and ensuring accuracy.
  • Check, validate and approve consumable purchases requested by Third Party Logistics.
  • Maintaining accurate records of filings, receipt and other logsitics confidentiality documents.
  • Supporting the logistics manager with various tasks, including scheduling meetings, preparing presentations, and handling correspondence.
  • Performing tasks such as filing, photocopying, data entry, and maintaining databases for new department staff’s registration and setup.
  • Coordinate logistics department events and training and workshop.
  • Maintain confidentiality of all information related to the production processes and components, business and other technology including materials.
  • Other duties as assigned.

Work Environment

  • Location : Penang Batu Maung, Bayan Lepas (may occasionally need to travel to Simpang Ampat)
  • Primarily works in a fast-paced office environment and 3rd Party Logistics warehouse which may be noisy and fast paced.
  • Works in a standard office environment and uses general office equipment (telephone, PC, copier, fax machine, etc.).
  • Works under general supervision.

    • Qualifications

  • Minimum Diploma in Business Administration, Management, Office Management, or related field.
  • Good command of English and Bahasa Malaysia (both written and spoken).
  • Experience in using office equipment (printers, copiers, fax).

    • Skills

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Organization and attention to detail.
  • Time management and ability to multitask.

    • Experience

    Essential :

  • Minimum of three (3) to five (5) years of experience in administrative, clerical work or related field.

    • Desirable :

  • Experience of development and support of ERP systems (SAP).

    • Education

  • Diploma in Business Administration, Management, Office Management, or related field.

    • Why Join Us

    As part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce. Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan. In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate. In Malaysia, we offer a rich benefits package that includes :

  • Medical - health care plan, dental, and vision.
  • Short and long-term disability and life insurance.
  • Executive Employee Health Screening package.
  • Generous paid time off starting at 15 days and 19 public holidays.
  • 98 days of paid maternity leave for Moms and 7 days of paid paternity leave for Dads.
  • AE Child-Of-Employee Scholarship Program.
  • Employee Referral Program.
  • Career Growth and Learning Opportunity

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    Logistic Assistant • PenangMalaysia, Penang, Malaysia