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Assistant Manager, HR & Admin

Assistant Manager, HR & Admin

Confidential CompanySubang Jaya, Selangor, Malaysia
3 days ago
Job description

Job Overview

This role involves managing office administrative and building facilities, foreign worker & expatriate management, employee relations, benefits administration, recruitment and onboarding, as well as serving as a point of contact for employee concerns and questions.

Responsibilities

  • Office Building Management

Manage building services, housekeeping, maintenance schedules, vendor performance, and related contracts.

  • Support annual budgeting and cost monitoring.
  • Provide assistance in IT coordination where required.
  • Administer staff hostel facilities, including maintenance, tenancy renewals, and utilities.
  • Ensure adherence to regulations governing foreign workers.
  • Manage expatriate matters, including work permits, visa renewals, and statutory compliance.
  • Travel Management

    • Ensure timely applications and renewals of visas, KITAS, and APEC cards.

  • Coordinate comprehensive travel logistics, including flights, accommodation, and insurance.
  • Employee Engagement & Welfare

    • Plan, coordinate, and execute activities to foster employee engagement and well-being.

  • Support welfare initiatives that promote a positive workplace culture.
  • Verify employee claims with accuracy and ensure timely processing.
  • Review and validate panel clinic invoices to ensure correctness and cost efficiency.
  • Recruitment & Onboarding

    • Support recruitment activities such as job posting and ensure a smooth onboarding and orientation process for new hires.

  • Provide support for Zoom meetings and basic IT-related tasks.
  • Undertake ad-hoc assignments as directed by management.

    • Requirements

  • Degree in Human Resources Management / Psychology or its equivalent.
  • Preferably 6 to 8 years of work experience.
  • HR generalist background from manufacturing or factory environment.
  • Experience in building & office facility management and foreign worker management.
  • Strong communication and interpersonal skills.
  • Knowledge of employment laws and HR principles.
  • Detail-oriented and trustworthy.
  • Willing to work in Subang Jaya.

    • Additional Information

    Seniority level : Mid-Senior level

    Employment type : Full-time

    Job function : Human Resources and Administrative

    Industries : Manufacturing, Food and Beverage Manufacturing, Agriculture, Construction, Mining Machinery Manufacturing

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    Hr Assistant Manager • Subang Jaya, Selangor, Malaysia