Human Resources Assistant

Human Resource Assistant

Job Summary

We are looking for a detail-oriented and motivated Human Resource Assistant to support our HR department with day-to-day operations. This role involves assisting with recruitment, employee records, payroll coordination, and HR administrative tasks. The ideal candidate will have strong organizational skills, excellent communication abilities, and a keen interest in human resources practices.

Job Description

• Assist in the recruitment process including job postings, screening resumes, scheduling interviews, and preparing offer letters.
• Maintain and update employee records and HR databases accurately, ensuring all information is up to date.
• Support payroll preparation by providing relevant data such as attendance, absences, overtime, and leave.
• Assist in the onboarding and offboarding process of employees, including preparation of induction materials, orientation sessions, and exit procedures.
• Draft and prepare HR-related documents such as employment contracts, confirmation letters, warning letters, and memos.
• Handle employee inquiries regarding HR policies, compensation, benefits, and procedures in a timely and professional manner.
• Support the planning and execution of staff engagement activities, company events, training workshops, and performance appraisal exercises.
• Monitor staff attendance, leave applications, and time-off requests, ensuring compliance with HR policies.
• Provide support in disciplinary processes, employee relations issues, and grievance handling under the guidance of the HR Manager.
• Assist with HR audits, reporting, and ensuring compliance with local labor laws and statutory requirements (EPF, SOCSO, EIS, LHDN, etc.).
• Coordinate with external parties such as training providers, insurance companies, and government agencies when required.
• Contribute to continuous improvement of HR policies, processes, and initiatives to enhance overall employee experience.
• Perform general HR administrative duties and ad-hoc tasks assigned by the HR Manager.

Job Requirements

Job Types : Full-time, Permanent

Pay : RM2, RM3,000.00 per month

Benefits :

Work Location : In person