Shipping & Export Executive (Commodities)

Assistant Manager - HR and Operation @ AskHeadHunter | HR functions, internal recruitment

Main Responsibilities :

• Provide high value support to the business, anticipate risk, risk mitigation and provide solution to the business
• Issue contracts after trades are validated and verify accuracy between contracts issued / received in database; recognize discrepancies and communicate with the trading desk
• Arrange L / C opening in due time and check L / C received is in order. Prepare and collate documents for presentation under sales L / C making sure all documents to be presented under L / C are clean
• Liaise with suppliers, internal and external customers, surveyors, vessel agents, custom agents, storage terminals to plan and manage the shipments according to contractual requirements. Activities include following-up on freight bookings and vessel tracking, checking the shipment plan, sending vessel nominations, sending / receiving shipping instructions, appointment of surveyors for loading and discharging operations, receiving / issuing letter of credit, sending / receiving shipment tenders, preparation and negotiation of shipping documents to ensure settlements are done timely and correctly
• Liaise with traders on weight and quality issues both on purchases and sales
• Liaise with traders and customers on contract pricing
• Liaise closely and provide support to other functions within the group i.e. Accounting, Controllers, Treasury, Credit Risk and Compliance
• Liaise with various execution excellence centers (SBS team, Laytime specialists, etc.)
• Responsible for maintenance of the trading system to ensure the contract execution status is correct and all relevant data is input correctly and on time
• Responsible for tracking receivables and payables, and closing of aging files and perform clean-up on cost accruals of past shipments
• Report insurance claims to insurance team and insurance broker and properly preserve all correspondence on the claim
• Coordinate retrieval of requested information for various audits throughout the year
• Daily real-time update in the trading system and weekly cash forecast
• Provide regular feedback to traders / managers on status of shipments

Experiences :

Seniority level

Associate

Employment type

Full-time

Job function

Supply Chain and Administrative

Industries

Food and Beverage Manufacturing

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