Operational Assistant

ArriveKuala Lumpur, Kuala Lumpur, Malaysia

2 days ago

Job description

Overview

Arrive Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

The Operational Assistant reports to the Sales & Operation Manager. The role consists in providing administrative and organizational support to maintain smooth daily business operations, performing tasks like managing records, managing invoicing (incoming and outgoing), preparing reports on company cash flow and receivables, liaising with departments, and supporting team members. The successful candidate will demonstrate a broad set of skills and the ability to adapt and perform various tasks related to admin, finance and logistics matters.

Responsibilities

Administrative & Finance Support : Handling daily tasks such as following up on payments due to suppliers and dues from customers, filing, updating records, and managing office supplies.
Logistics Support : Have sufficient knowledge or ability to learn how to liaise with shipping companies and customs for inbound shipment (handle import permit application). Also prepare outbound light shipments from time to time.
Coordination : Liaising with different internal and external stakeholders to ensure clear communication and seamless workflow.
Scheduling And Planning : Maintaining and updating schedules, coordinating meetings, and supporting the management team in project planning.
Reporting : Preparing regular reports on operational activities to share with senior staff.
Compliance And Procedures : Ensuring adherence to company policies, procedures, health and safety codes. Also ensure the company’s compliance with local authorities (perform monthly payments to the tax authorities, assist in preparing annual financial statements together with the company auditor & other compliance documentation).
Record Keeping : Organizing and maintaining company databases and records related to business operations.

About You

You are organized, detail-oriented, and a strong communicator who thrives in a multi-cultural environment. You're a team player with excellent multitasking abilities and problem-solving skills. You're tech-savvy, self-confident, and able to work independently with minimum supervision. You're a quick learner who is willing to accept challenges and contribute to process improvement.

Your background

What would make you successful in this role :

5 to 10 years of experience in operational, administrative, or finance support roles.

Strong organizational skills to manage multiple tasks and maintain order within various processes.

Attention to detail to ensure accuracy in reports, records, and other documentation.

Excellent communication skills for effective collaboration with colleagues, management, and external partners.

Multitasking ability to handle various responsibilities simultaneously and efficiently.

Problem-solving skills to analyze situations and contribute to solutions for operational challenges.

Tech-savvy with proficiency in relevant software, such as Microsoft Office, Google Suite, for data management and reporting.

Team player, willing to work in a small team and a multi-cultural environment.

Willing to learn & a quick learner.

Self-confident, self-disciplined & able to work independently with minimum supervision.

Must be able to speak and explain clearly in English.

Willing to accept challenges and work together to contribute to process improvement.

Immediate starter will be an advantage.

Arrive, including brands like EasyPark, Flowbird, RingGo, ParkMobile and Parkopedia, is a leading global mobility platform. Present in over 90 countries and 20,000 cities, the company helps people and decision-makers make smarter decisions about urban mobility and ease the experience of travel worldwide. Arrive delivers a unique combination of core ingredients to make cities more livable : from smart payments and optimized car parks to data-driven traffic reduction and support for reinvestment in public transport and green space. It’s about more than function, it’s about saving time and simplifying the experience of travel for everyone. Travel is more than a journey, it’s how you Arrive.

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Assistant • Kuala Lumpur, Kuala Lumpur, Malaysia