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Document Controller
PATHFINDER M & E SDN BHD.Petaling Jaya, Selangor, Malaysia13 hours ago
Job descriptionReceive, review, and distribute documents such as drawings, technical submissions, correspondences, contracts, and reports. Ensure compliance with company procedures, ISO standards, and project requirements. Control incoming and outgoing documents to clients, consultants, contractors, and authorities. Maintain confidentiality and security of sensitive documents. Liaise with project teams, consultants, contractors, and clients to ensure smooth document flow. Track and follow up on pending approvals, comments, and submissions. Provide status updates and reports on document control activities. Ensure all documents are checked for accuracy, completeness, and formatting before issuance. Support quality audits by providing requested documents in a timely manner. Ensure compliance with company policies, legal, and contractual requirements.
1. Document Management
- Establish, maintain, and control the document management system (hardcopy and electronic).
- Create, update, and manage document registers, logs, and filing systems.
- Ensure documents are properly categorized, indexed, and filed for easy retrieval.
- Manage version control and ensure only the latest approved versions are in circulation.
2. Document Control Processes
3. Communication & Coordination
4. Quality & Compliance
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Document Controller • Petaling Jaya, Selangor, Malaysia