Project Operations Coordinator

Overview

The Project Assistant will provide comprehensive administrative support to the project team, ensuring smooth coordination and execution of project-related activities. This role reports directly to the Regional Projects Leader, with secondary reporting to the Project Director. Responsibilities

Provide administrative support to the project team, including drafting correspondence and preparing meeting minutes. File and distribute project drawings using appropriate tools (e.g., Plant PDM). Prepare presentations and project-specific documents using PowerPoint, Word, Excel, and ERP systems (e.g., SAP). Arrange travel bookings for the project team, including flights, visas, accommodation, car rentals, and travel tickets through GE Travel and relevant tools. Coordinate meetings, workshops, video and phone conferences. Organize logistics for visitors / customers, including accommodations and meeting arrangements. Support the preparation of monthly project progress reports. Assist the Project Director in preparing steering committee documentation (Project Reviews). Create, update, and distribute project organization charts and contact lists. Maintain and manage project filing systems, including document control and archiving. Maintain confidentiality and ensure accuracy of all project-related information and documentation. Requirements

Minimum Diploma qualification with at least 4 years of experience in a project environment. Strong written and verbal communication skills in English. Proficient in Microsoft Office applications (Word, Excel, PowerPoint). Familiarity with project management documentation tools. Ability to quickly learn GE software and tools. Highly dependable with strong communication and coordination skills to work effectively across project functions. Details

Job Title : Project Operations Coordinator Location : KL Sentral, Kuala Lumpur Duration : 12 Months Salary Range : MYR 4,600 - MYR 7,000 Base pay range : MYR 4,600.00 / yr - MYR 7,000.00 / yr

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