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Personal Assistant to CEO

Personal Assistant to CEO

Winstar Aluminium Manufacturing Sdn BhdKepong, Kuala Lumpur, Malaysia
2 days ago
Job description

Responsibilities

  • Manage the CEO’s daily schedule, appointments, and meeting arrangements.
  • Organize and coordinate internal and external meetings, including plant visits, board meetings, and leadership briefings.
  • Prepare and circulate meeting agendas, documents, and minutes within 3 days after the meeting.
  • Prepare letters of approval and meeting documents within required time frames.
  • Prepare agendas, meeting notes, reports, and presentation materials.
  • Track action items and ensure timely follow-ups.

Communication & Coordination

  • Act as the point of contact between the CEO and internal / external stakeholders, including suppliers, partners, and regulatory bodies.
  • Draft, review, and manage professional correspondence, emails, and memos.
  • Handle confidential documents with discretion.

    • Travel & Logistics

  • Plan and coordinate complex travel itineraries including factory visits, international trade shows, and supplier meetings.
  • Manage travel expenses, claims, and reimbursements.

    • Project & Operational Support

  • Assist in project coordination involving operations, production planning, or supplier development.
  • Liaise with department heads to gather reports and consolidate updates for the CEO.
  • Support preparation for management reviews, audits, or compliance submissions.

    • Administrative Management

  • Maintain an organized filing system (both physical and digital).
  • Monitor office supplies and coordinate with Admin for the CEO’s needs.
  • Handle personal matters for the CEO as required (minimal and on a need basis).
  • Assist with special projects and any other administrative tasks as required.

    • Requirements

  • Bachelor’s Degree or Diploma in Business Administration, Management, or related fields.
  • Minimum 5 years of experience supporting top-level executives.
  • Meticulous, detailed, well-organized, and able to work independently to meet deadlines.
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Strong communication skills in English and Bahasa Malaysia; Mandarin is a plus.
  • Excellent organizational, problem-solving, and multitasking abilities.
  • High integrity, confidentiality, and professionalism.
  • Proficient in MS Office, Google Workspace, and project tracking tools.

    • Application Questions

  • Which of the following statements best describes your right to work in Malaysia?
  • What's your expected monthly basic salary?
  • How many years' experience do you have as a Personal Assistant to the Chief Executive Officer?
  • Which of the following Microsoft Office products are you experienced with?

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    Personal Assistant • Kepong, Kuala Lumpur, Malaysia