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Administrative Assistant / Executive

Administrative Assistant / Executive

FreelancingMalaysia, Malaysia
30+ days ago
Job description

We are seeking an Administrative Assistant (Mandarin Speaking) for our Malaysia office, who will play a pivotal role in ensuring the smooth operation of our office environment. You will work closely with the Head of HR & Operations to establish and optimize administrative workflow and processes.

Responsibilities

  • Manage daily office operations to ensure a functional and welcoming work environment.
  • Organizing and maintaining both physical and digital files, records, and databases accurately will be crucial for ensuring easy access to essential information.
  • Assist HR with onboarding and other employee-related tasks.
  • Collaborating with team members & stakeholders on special projects and initiatives.
  • Handle travel arrangements and itinerary scheduling when applicable
  • Plan and implement local employee engagement events and activities that enhance satisfaction and morale.
  • Act as the primary point of contact for Malaysia office-related inquiries.
  • Develop and implement local administrative policies and procedures.
  • Support Ad-hoc tasks when required.

Qualifications

  • Minimum 2 years working experience in office operations or administrative support
  • High proficiency in speaking and writing English and Mandarin
  • Strong organizational skills and attention to detail are required to ensure precise document administration.
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Demonstrated ability to work independently and make sound judgments, while also being a collaborative team player.
  • Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
  • Eagerness to learn and grow in office management and administrative support.
  • Proactive attitude and willingness to take initiative in solving problems and improving processes.
  • Legal authorization is required to work in the position’s location.

    • We offer a 5-day work week and a competitive remuneration package. Interested parties, please send full resume with current and expected salary to

    All applications will be treated in strict confidence.

    Freelancing Managed by Heyram Solutions (PG -P)

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