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Document Controller

Document Controller

Technip EnergiesKuala Lumpur, Kuala Lumpur, Malaysia
6 days ago
Job description

About us

Technip Energies is a global technology and engineering powerhouse. With leadership positions in LNG, hydrogen, ethylene, sustainable chemistry, and CO2 management, we are contributing to the development of critical markets such as energy, energy derivatives, decarbonization, and circularity. Our complementary business segments, Technology, Products and Services (TPS) and Project Delivery, turn innovation into scalable and industrial reality.

Through collaboration and excellence in execution, our 17,000+ employees across 34 countries are fully committed to bridging prosperity with sustainability for a world designed to last.

About The Job

We are currently seeking a Document Controller to join our team based in Kuala Lumpur, Malaysia.

  • Perform Document Control duties and use the EDMS on the Project.
  • Project Execution Support : Register, classify, manage, track, file and distribute all electronic and hard copy project deliverables and other documentation as required in project execution.
  • Provide support to all project participants in the document control team.
  • Administrative tasks including photocopying, scanning, filing, etc. as required.
  • Ensure the completeness of incoming / outgoing documentation as per transmittal received / issued.
  • Register incoming / outgoing documents / drawings into the EDMS.
  • Ensure the correct distribution of documents / drawings to respective stakeholders or as per the agreed Document Distribution Matrix (DDM).
  • Perform quality checks on documents as per project requirement.
  • Prepare own progress weekly report.
  • Participate in Closing and Archiving of projects.
  • Provide Document Control service to the Client (DC Client) as per project contract.
  • Department : Proactive in ESG and QHSE initiatives for department or / and project assignment.
  • Participate in broader project document control initiatives as directed by the Lead Document Controller.
  • Continuous Improvement and Expertise : Alert N+1 when Document Management issues could compromise Quality / Schedule or Cost of the project assigned as early as possible.
  • Suggest improvement / new ways of working in current business practices applied in projects or in the department to hierarchy or via appropriate channel.
  • Learn up on EDMS functions and document management practices.

Starting Date : Immediately

About you

We love to hear from you and how you match with this position. To be successful in this mission you should consider the following requirements :

  • Degree / Diploma in Document Management, Records Management, Business Information Systems or equivalent.
  • Minimum 2 years of working experience.
  • Curiosity with regards to Data / Information management / reporting.
  • Effectively communicate in written and spoken English.
  • Fast learner and pays attention to detail.
  • Good interpersonal skills and team player.
  • Priority management.
  • Effectively allocates own time to complete work.
  • Working knowledge of MS Office-Excel, Word and PowerPoint and EDMS software.
  • Ability to learn new software usage quickly.
  • Rigorous : Accurately and carefully follows established procedures for completing work tasks; clarifies to ensure understanding of instructions, carries out instructions and makes adjustments where necessary.
  • Ensures high-quality output by vigilantly watching over job processes, tasks, and work products to ensure freedom from errors, omissions, or defects.
  • Document Filing Knowledge – Understands the physical filing process and archiving system required for different projects; attributes proper reference number when filing documentation from various parties (clients, vendors, others) to enable proper retrieval of archived documents, if needed.
  • Able to understand business workflow.

    • Your career with us

    Working at Technip Energies is an inspiring journey, filled with groundbreaking projects and dynamic collaborations. Surrounded by diverse and talented individuals, you will feel welcomed, respected, and engaged. Enjoy a safe, caring environment where you can spark new ideas, reimagine the future, and lead change. As your career grows, you will benefit from learning opportunities at T.EN University, such as The Future Ready Program, Graduate Program, and from the support of your manager through check-in moments like the Mid-Year Development Review, fostering continuous growth and development.

    What’s Next?

    Once receiving your system application, our recruiting team will screen and match your skills, experience, and potential team fit against the role requirements. We ask for your patience as the team completes the volume of applications with reasonable timeframe. Check your application progress periodically via personal account from created candidate profile during your application.

    We invite you to get to know more about our company by visiting and follow us on LinkedIn, Instagram, Facebook, X and YouTube for company updates.

    Notes

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    Document Controller • Kuala Lumpur, Kuala Lumpur, Malaysia