Facilities Coordinator

Overview

The Facilities Coordinator is responsible for ensuring the smooth daily operations of office facilities while providing administrative support to maintain a productive, safe, and efficient work environment.

Responsibilities

• Coordinate daily office operations and maintenance activities
• Serve as the primary point of contact for facility-related issues
• Manage vendor relationships and service contracts for cleaning, consumables, maintenance, and repairs
• Process and track facility service requests from employees
• Maintain inventory of office supplies and coordinate restocking
• Assist with workspace planning, moves, and changes
• Support the implementation of health and safety protocols
• Coordinate meeting room bookings and event setup
• Manage reception duties as needed
• Assist with budget tracking for facilities expenses
• Create and maintain facilities documentation
• Managing all contract vendors for technical and non-technical services
• Provide monthly operation and maintenance report to client
• Client invoice / billing - ensure monthly invoices are prepared & submitted to client
• Support Client / Accounts Shopping Carts / FSR / PO Creation
• Process vendor invoices to APAC Inv Team
• Prepare billing request and send to JLL, charging it to the correct PO and GR lines
• Prepare payment run files every month
• Any other ad-hoc duties assigned

Qualifications

Skills & Competencies

Seniority level

Employment type

Job function

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