Office Admin Executive
Salary : RM2,800
Location : Kuala Lumpur
Overview
Company Overview :
We work with clients globally to provide innovative solutions, enhance operational efficiency, and foster sustainable growth in the energy sector. As an established and forward-thinking organization, we are seeking a skilled Business and Office Administrator to join our team and contribute to our continued success.
Job Description
The Office Administrator will play a vital role in supporting daily operations, ensuring the smooth functioning of administrative processes, and maintaining an efficient and productive work environment. This position requires a versatile professional who can handle various tasks and responsibilities effectively.
Responsibilities
Maintain a clean and organized office environment, ensuring all necessary supplies are stocked.
Oversee office maintenance, including liaising with vendors for repairs and maintenance.Manage office equipment, such as printers, copiers, and telephone systems.Administrative Support :Provide administrative assistance to various departments, including scheduling meetings, managing calendars, and coordinating travel arrangements.
Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.Handle incoming and outgoing correspondence, including emails, phone calls, and mail.Data Management :Maintain and update company databases, ensuring accuracy and data integrity.
Assist in the collection and analysis of data, generating reports and summaries as required.Safeguard confidential company information and ensure compliance with data protection regulations.Communication and Coordination :Serve as a point of contact for internal and external stakeholders, addressing inquiries and requests.
Coordinate and schedule meetings, conference calls, and appointments, ensuring all participants are informed.Facilitate effective communication between different departments and team members.Records Management :Establish and maintain efficient filing systems for both physical and electronic documents.
Monitor and track document flow, ensuring documents are properly filed and archived.Assist in record retention and disposal processes in compliance with company policies and regulations.Financial Administration :Support financial activities such as processing invoices, managing expenses, and coordinating documentation.
Assist in budget tracking, expense reporting, and financial recordkeeping.Digital Marketing and Branding Support :Assist in digital marketing / branding posting in LinkedIn, scheduling using Publer, media content generation using Canva.
Compile materials required for marketing postings.Requirements
Proven experience in administrative or office management roles.Strong organizational skills with exceptional attention to detail.Excellent written and verbal communication skills.Proficiency in using office software, including word processing, spreadsheets, and presentation tools.Ability to multitask, prioritize work effectively, and meet deadlines.Discretion and professionalism in handling confidential information.Strong problemsolving abilities and a proactive approach to work.Customer centric and open to new ideas and skillsEducation
Associate or bachelor's degree in business administration or a related field is preferred.As an Office Administrator, you will contribute to the smooth functioning of our organization by providing administrative support, managing office operations, and facilitating effective communication. Your dedication and attention to detail will be instrumental in maintaining a productive and efficient work environment.#J-18808-Ljbffr
