Senior Accounting Specialist

We are looking for a highly dedicated and team-oriented individual to join our management team. Our fast-growing operation is seeking a self-motivated individual with a vast knowledge of Office management, accounting / finance. This position would report directly to the finance manager. We would accommodate a hybrid work schedule with a minimum requirement of 3 days per week in the office. This is a key role within our organization, and you will have the opportunity to make a significant impact on our expansion success.

Skills :

As our finance / Office Manager, you will play a pivotal role in maintaining the smooth operation of our office and financial processes. Your responsibilities will encompass a wide range of tasks, including :

• Financial Management : Accurate record-keeping using Foundation Software, SharePoint, Desktop and Procore, including accounts payable and receivable, payroll, and reconciliations.
• Document Organization : Managing and organizing cost-control documents, contracts, and vital records.
• Stakeholder Communication : Effectively communicating with customers, subcontractors, and vendors.
• File Management : Organizing and maintaining files using SharePoint Workspace.
• Cost Coding : Collaborating with Project Managers to manage cost coding of timecards and project costs.
• Payroll Processing : Managing employee timecards through Foundation and processing payroll.
• Accounts Management : Managing accounts payable and accounts receivable, providing regular reporting.
• Expense Management : Maintaining and organizing scanned receipts and handling expense reimbursements.
• Job Tracking : Maintaining organized logs of all current jobs for tracking and costing purposes.
• Reporting : Updating reports to reflect ongoing balances related to jobs, subcontractors, and vendors.
• Invoicing : Generating client invoices and managing vendor and subcontractor invoices.

Education and Experience :

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