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Executive - Purchasing

Taylor's University Sdn BhdPetaling Jaya, Selangor, Malaysia

4 hours ago

Job description

To support the procurement of goods and services in accordance with company policies and procedures, ensuring cost-effectiveness, timely delivery, and compliance with relevant standards.

KEY RESULT AREAS / RESPONSIBILITIES

Assist in sourcing, evaluating, and selecting suppliers based on price, quality, and delivery capabilities.
Issue Request for Quotation (RFQ) and follow up with vendors for timely responses.
Prepare and evaluate quotation comparison sheets and make recommendations.
Coordinate with internal stakeholders to understand requirements and resolve procurement issues.
Update pricing for catalogue items and notify internal stakeholders to ensure visibility of the latest pricing information.
Maintain proper documentation and filing of procurement records for audit and compliance purposes.
Support tender and contract processes as required, including documentation and coordination.
Assist in vendor registration and performance evaluation processes.
Assist in updating vendor master data in SAP upon receipt of approved request forms.
Comply with the company’s procurement policy and governance standards.

KEY COMPETENCIES

Good knowledge of procurement processes and supplier management

Strong attention to detail and accuracy

Basic analytical and problem-solving skills

Effective written and verbal communication skills

Ability to negotiate pricing and terms with vendors

Good time management and ability to meet deadlines

High level of integrity and professionalism

Team player with a collaborative attitude

Proficient in Microsoft Excel and familiar with procurement systems (e.g., SAP)

MINIMUM ACADEMIC / PROFESSIONAL QUALIFICATION

Diploma in Business Administration, Supply Chain Management, Logistics, or a related field (A Degree in a related field is an added advantage)

RELATED EXPERIENCE

Minimum of 2 years of experience in purchasing or procurement, with familiarity in sourcing vendors, handling quotations, using SAP and coordinating with both internal teams and external suppliers.

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)

Basic knowledge of procurement processes, vendor sourcing, and quotation evaluation

Familiar with procurement systems (e.g., SAP) and Microsoft Excel

Good communication, negotiation, and interpersonal skills

Strong attention to detail and accuracy in documentation

Able to manage time effectively and meet deadlines

Capable of working independently and coordinating with internal teams and suppliers

Problem-solving mindset with the ability to support decision-making in purchasing activities

COMPETENCIES (BEHAVIOURAL)

Respect : Works well with others and treats everyone professionally

Excellence : Delivers accurate, high-quality work and seeks to improve

Communication : Communicates clearly and professionally with teams and vendors

Integrity : Acts honestly and follows ethical practices

Passionate : Shows enthusiasm and commitment to the role

Enjoyable : Maintains a positive attitude and supports a friendly work environment

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Purchasing Executive • Petaling Jaya, Selangor, Malaysia