Senior Executive / Executive Company Secretarial

Company Description

ENCORP BERHAD has been a leader in property development since its inception in March 2000 and listing on the Main Market of Bursa Malaysia Securities Berhad in 2003. Renowned for its commitment to quality and innovative products, ENCORP has developed notable properties in Malaysia and Australia, including Encorp Strand, Encorp Cahaya Alam, and The Residences on McCallum Lane. The company focuses on creating sustainable and environmentally friendly developments that enrich communities. ENCORP continuously seeks opportunities to expand its business and enhance customer experiences.

Job Function

Responsible for directly assisting the Company Secretary in handling all types of secretarial work for Encorp Berhad, ensuring compliance with statutory, regulatory, and corporate governance requirements. This includes preparing minutes of meetings, drafting board resolutions, managing regulatory submissions, and supporting the efficient operation of the Board and its Committees.

Key Responsibilities

Board & Board Committees' Meetings

Organize and coordinate meetings in compliance with Bursa Malaysia Main Market Listing Requirements (MMLR).

Prepare, compile, and distribute notices, agenda papers, and minutes of meetings.

Minutes Preparation

Accurately record and prepare minutes of Board, Committee, and other relevant meetings in a timely and professional manner.

Agenda Papers

Coordinate the preparation of meeting agenda and papers in line with the Malaysia Code of Corporate Governance (MCCG).

Bursa Announcements

Draft and submit timely disclosures to Bursa Malaysia to ensure compliance with MMLR.

Board Resolutions

Draft and circulate board resolutions for approval, ensuring proper documentation and archiving.

Annual Report Preparation

Assist in compiling and reviewing annual report content to meet MCCG and MMLR standards.

Annual General Meeting (AGM)

Assist in organizing the AGM, including preparation of documentation and adherence to Companies Act 2016 requirements.

Dealings in Securities

Track and monitor dealings in securities by Directors and Principal Officers during closed periods in compliance with MMLR.

Regulatory Advisory

Support the Company Secretary in advising the Board on statutory obligations and best practices under MMLR, Companies Act 2016, and Securities Commission guidelines.

Board Governance Procedures

Ensure compliance with MCCG principles in relation to Board and Committee processes and documentation.

Annual Board Evaluation

Assist in conducting the Board evaluation process in accordance with MCCG requirements.

Regulatory Tracking

Maintain regular tracking systems to monitor compliance with MMLR and other applicable regulations.

Advisory Committee (AVCO) Meeting

Prepare for and attend weekly AVCO meetings; document and follow up on key actions.

Other Duties

Perform any other duties and responsibilities as assigned by the immediate superior or Company Secretary.

Minimum Qualification

• Possess at least ICSA qualification / ICSA Finalist or Bachelor's Degree in Business Studies, Administration, or Management.

Related Experience

Great Place to Work

Flexible Working Hours

Excellent Benefit

If you're interested, do apply on linkedin or submit your CV to Email :

Note : Only shortlisted candidates will be contacted.