EXECUTIVE, ADMINISTRATION

Vacancy

EXECUTIVE, ADMINISTRATION

Description

This role will be responsible to carry out administrative works for the department.

Tasks & Responsibilities

1. Assist in scheduling of appointment and meeting for superior.

2. Communication and paper trail between departments.

3. Filing and follow up on approvals.

4. Assist in database management and setting meetings and presentations

5. Process of payment requisition form & bills relating to department

6. Act as departmental coordinator for general task such as management of documents, stationaries supply, infrastructures and other administrative matters.

7. Ensure compliance with relevant acts, laws, rules and regulations, statutory requirements and guidelines issued from time to time by the regulatory bodies and the Group’s internal policies and procedures.

8. Display teamwork and work closely with other colleagues at all times to achieve the company’s goals and objectives.

9. To practice and comply to all departmental standard operating procedure manual (OPM) as outlined by the HOD and QAQC department.

10. To carry out any other duties as and when instructed by the Management from time to time.

Accountabilities

1.To consistently behave in a manner that reflects the Group’s vision and core values with both internal and external stakeholders.

2.To foster teamwork with others by working with all stakeholders in the Group in a cooperative and friendly manner.

3. To regularly up-skill yourself through daily work experience, self-improvement and structured learning

4.To keep abreast of latest trends involving your specific role as well as the industry that you are involved in.

5.To be fully aware of and be in full compliance with Group’s policies and procedures all times.

6. To be fully aware of and be in full compliance with all laws and regulations that affect your job functions or the industry you are involved in.

7. To exercise reasonable care and caution to ensure that the confidentiality of Company’s documents and all material information in relation to the business is not compromised.

8. To produce timely and accurate reporting of your business and operations under your care to achieve the objectives set by your superior(s).

9. To formulate and execute clear strategies to run the business or operations under your care to achieve the objectives set by your superior(s).

Competencies

1. Collaborating

2. Managing Work

3. Continuous Improvement

4. Initiating Action

5. Work Standards

Education

Degree / Diploma