Personal Assistant

The Personal Assistant is a highly confidential and pivotal role providing comprehensive, proactive administrative and secretarial support.

This position demands an exceptionally organised, proactive, and discreet professional capable of managing complex schedules, high-level communication, and ensuring the efficient and seamless execution of all operational and personal obligations.

Responsibilities

• Strategically manage complex schedules and time, handling all engagements, prioritising commitments, and proactively resolving conflicts for optimal efficiency.
• Coordinate all aspects of domestic and international travel, including managing detailed itineraries, bookings, and necessary documentation.
• Facilitate seamless high-level communication by acting as the primary liaison, managing incoming correspondence and calls, and drafting professional communications.
• Ensure thorough preparation for all engagements by gathering background materials, conducting necessary preliminary research, and compiling organised documentation.
• Provide meticulous documentation support by taking accurate meeting minutes, tracking key decisions and action items, and ensuring timely follow-up with stakeholders.
• Maintain and organise confidential records through systematic digital and physical filing, ensuring critical information is secure and easily accessible.
• Handle administrative and financial processes, including managing expense reports and verifying invoices, claims, and payments for accuracy and compliance prior to approval.
• Manage the smooth operation of the office, including overseeing supplies and coordinating with internal support teams including IT and facilities.
• Ensure a professional reception for all VIPs, guests and visitors, reflecting the company’s image and fostering positive external relations.

Requirements

Seniority Level

Associate

Employment type

Full-time

Job function

Administrative and General Business

Industries

Retail Luxury Goods and Jewelry and Administrative and Support Services

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