HR Officer / Executive, Personal Assistant

Job Description

Work closely with Management to strategically plan and implement HR initiatives that support company goals, improve efficiency, and enhance employee engagement.

Manage the full spectrum of HR functions, including recruitment and selection, compensation and benefits, training and development, performance management, employee relations, and other HR administration to ensure smooth departmental operations.

Prepare and process monthly payroll accurately and on time, ensuring strict confidentiality of salary and wage information.

Draft and issue HR-related documents such as Letters of Appointment, Confirmation, Promotion, Salary Adjustment / Increment, and other official correspondences.

Handle disciplinary and grievance matters in line with company policies and statutory requirements.

Liaise with government authorities and agencies to ensure compliance with statutory and regulatory obligations.

Support HR-related audits, reporting, and documentation.

Undertake any other ad hoc assignments or projects as directed by Management.

Requirements

Bachelor’s Degree / Diploma in Human Resource Management, Business Administration, or a related field.

Minimum 2–3 years of relevant HR experience (hands-on payroll experience is an advantage).

Solid knowledge of Malaysian Employment Act, labor laws, and statutory requirements.

Proficient in Microsoft Office applications and familiar with HR / payroll systems.

Strong interpersonal and communication skills with the ability to interact effectively at all levels.

High level of integrity, confidentiality, and professionalism in handling sensitive information.

Well-organized, detail-oriented, and able to work independently with minimal supervision.

Good command of English, Malay, and Chinese (both spoken and written).

Personal Assistant Responsibilities

To assist the Chief Executive Officer in coordinating meetings, events, business development, personal, and operational matters, and handle internal and external communication.

Filter queries, phone calls, dealing with appointments, emails and respond to invitations and other requests for the Chief Executive Officer.

Act as a liaison between the Managing Directors, leadership team, and other departments to ensure efficient and effective work and collaboration.

Coordinating closely with relevant departments, managers to ensure that the Chief Executive Officer's instructions and requirements are met.

Perform secretarial, and filing tasks while maintaining confidentiality and security of information.

Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the Chief Executive Officer.

Personal Assistant Requirements

At least Diploma / Degree in any discipline.

Preferable candidates with proven experience as personal assistant / Executive Assistant.

Good oral and written communication skills : English, Mandarin.

Willing to travel.

Enjoy working in a fast-paced environment.

We are an equal opportunities employer and welcome applications from all qualified candidates.

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