Associate, Accounts Payable, AP SSC

Job description

Purpose and contribution of job :

To support and process Accounts Payable finance activities and controls to ensure accurate and timely payments are made in compliance with group company policies, controls, regulations and service level agreements.

Accountabilities :

• Process supplier invoices to make accurate and timely payments, meeting our contractual requirements
• Create and run reports in line with key performance indicators to enable the monitoring of service levels, practices and controls
• Check invoices and payments to ensure they comply with company policy, controls and regulations
• Reconcile supplier statements to identify and resolve queries with suppliers in a timely manner
• Run payments through SAP to ensure accurate and timely payment is generated to correct supplier with no returns
• Prepare monthly vendor reconciliation for key critical suppliers, other vendors on rotation basis to ensure liabilities are duly taken up
• Monitoring and ensure timely processing of Travel and Expense Claims as per KPI and in compliance with service levels, company policies, procedures and controls
• Closely monitoring the status of pending Invoice / Payments and Travel and Expense Claims
• Ensure payable related balance sheet accounts are reconciled and documented according to internal audit standards
• Prepare monthly reports and support payable / expense account analysis
• Support direct manager in year-end audits or other statutory reporting requirement, as required
• Ensure adherence to internal control, established accounting policy & procedures and best practice in Clarks
• Assist in the production of financial month end reporting and verification of balances to identify any discrepancies, errors in process and to assist in resolving the issues
• Ensure proper documentation records keeping and retention
• Any other ad-hoc projects and tasks as assigned

Key Outputs / Results :

Satisfy all stipulated key performance indicators in the area of service level agreements, timeline, book-keeping and internal controls

Clear accountability on book-keepings and all financial records / reports

Strong internal controls and processes

Good internal audit results

Minimum complaints from vendors and internal stakeholders

Technical Skills :

SAP

Microsoft Office Suites

Advanced MS Excel

Successful Experience :

Degree in Accounting, Finance or equivalent

Proven track record in meeting shared service centre's key performance indicators and metrics

Ability to follow processes and use judgement within defined procedures

Ability to navigate within ambiguity environment with high learning agility

Able to work long hours during month end closings, or equivalent

Highly organised and ability to work within tight timeframes

Competencies :

Highly organised and ability to work within tight timeframes

Satisfied stipulated key performance indicators in the area of service level agreements, timeline, book-keeping and internal controls

Demonstrate good book-keepings and all financial records / reports

Demonstrate strong knowledge in internal controls and processes

Customers focused