Account & Finance Assistant

Position Title : Accounts & Finance Assistant

Department : Accounts & Finance

Reports To : Senior Finance Executive

Job Purpose

The Accounts & Finance Executive is responsible for handling day-to-day finance and accounting functions, including petty cash, settlements, accounts payable / receivable, reconciliations, and month-end closing. The role ensures accurate financial reporting, compliance with internal controls, and timely support to management and auditors.

Key Responsibilities

Petty Cash Management

Process and monitor petty cash claims and maintain Excel records.

Update Petty Cash Voucher (PCV) in the system weekly.

Handle reimbursements (twice monthly) and withdrawal claims.

Currency & Settlement

Prepare small notes for sales staff.

Participate in settlement activities on alternate days.

Cash Advance Management

Collect and verify cash advance forms (1st–14th of the month).

Update Excel records, prepare PCVs, and submit reports.

Scan / email documents and send monthly summaries to HR.

Accounting System & Data Entry

Create account codes and update opening balances in the accounting system.

Record adjustment entries for sales counter errors.

Accounts Payable (AP)

Monitor billing and invoices.

Prepare supplier / tax payments (weekly / monthly).

Upload payments into the banking system and ensure proper filing.

Communicate with Singapore office for invoice approvals.

Purchases & Export Sales

Process and close purchase transactions in the system.

Update General Ledger (GL) and send details to Singapore.

Audit & Compliance

Liaise with auditors and Singapore finance team on audit requirements.

Month-End Closing

Perform monthly reconciliations for :

Bank accounts, Cash-in-hand, Gift vouchers, Petty cash, Control accounts

Gift Voucher Handling

Manage top-ups, monitor balances, and process reimbursements.

Cash Sales Banking

Coordinate with Armour Guard for weekly deposits.

Prepare deposit slips, update records, and enter cash-in / surplus in the system.

Accounts Receivable (AR) Reporting

Prepare daily AR reports.

Reconcile credit card slips with bank statements.

Review control accounts and post adjustment entries.

Filing & Documentation

File month-end documents systematically and prepare covers.

Stationery & Inventory Management

Conduct monthly stock take and maintain records.

Update Excel inventory after purchases.

General Support

Assist in ad-hoc finance and administrative tasks as required.