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Executive, Procurement

Executive, Procurement

Prudential BSN Takaful BerhadKuala Lumpur, Kuala Lumpur, Malaysia
30+ days ago
Job description

Role Purpose

Involves supporting the procurement process by planning, monitoring, and coordinating the acquisition of products, services, and works. This role is ensuring that the organization has the necessary resources to operate efficiently while managing costs and maintaining strong supplier relationships.

Organisation Context

Responsible for assisting the Deputy Manager, Procurement in managing and coordinating the purchasing activities of the organization. This role involves formulating and driving a consistent approach towards sourcing and supply, which includes purchase negotiation, pricing, and cost management. Additionally, this also to ensures the efficient management of procurement systems and process controls, contributing to the overall efficiency and cost-effectiveness of the procurement function.

Key Responsibilities

  • Sourcing

Manage Procurement Committee (PC) and Tender Committee for assignment sourcing requests.

  • Coordinate with business owners and evaluators to ensure smooth communication and collaboration.
  • Perform commercial evaluations and review completeness of provided data to ensure accuracy and reliability.
  • Negotiate with suppliers to achieve cost savings and favorable terms for the company.
  • Conduct market research to identify potential suppliers.
  • Prepare and issue Requests for Proposals (RFPs) and Requests for Quotations (RFQs).
  • Evaluate supplier proposals and conduct cost-benefit analysis.
  • Prepare minutes of meetings (MOM) and sign-off documents for completed PC and tenders.
  • Ensure all processes are properly recorded in the tender and PC register for transparency and compliance.
  • Supplier Onboarding
  • Oversee and monitor the supplier onboarding process and approval.

  • Ensure all requirements are fully met before granting any approval in Coupa System.
  • Ensure business owners perform supplier identifier assessments before submitting new supplier registration.
  • Ensure the approval workflow is correctly followed to reflect SOP requirements.
  • Perform internal audit with current data to ensure full compliance.
  • Provide action plan to address any issues related to supplier onboarding.
  • Ensure supplier data in Coupa is updated and correct.
  • Purchase Requisition Management
  • Verifying the accuracy and completeness of requisition details.

  • Ensuring budget availability and alignment with procurement plans.
  • Checking for proper authorization and approvals.
  • Identifying potential suppliers and sourcing options.
  • Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.

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    Procurement Executive • Kuala Lumpur, Kuala Lumpur, Malaysia

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