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Procurement Assistant

Procurement Assistant

SGS Testing & Control Services SingaporeMalaysia
1 day ago
Job description

Responsible for all procurement activities including RFQ, supplier selection, PO issuance and approval to ensure that it is carried out in accordance to SGS policy and procedure.

Specific responsibilities :

  • Operations Support
  • Support the Assistant Procurement Manager in daily procurement operation activities.
  • Create and verify Purchase Orders (POs) in the ERP / Oracle iProcurement system.
  • Expedite and track delivery progress for all POs, proactively resolving any delays.
  • Generate, review, and distribute procurement reports to the relevant departments.
  • Ensure requestors perform timely Goods Receipt in the system.
  • Maintain the Approved Vendor List (AVL) with up-to-date information, Contract Purchase Agreement, and Blanket Purchase Agreement.
  • Follow up on Open PO status.
  • Source for low-value purchase items in accordance with procurement guidelines.
  • Perform any other duties assigned by the Assistant Procurement Manager.

Requirements :

  • Minimum Diploma in any field.
  • At least 1 year of relevant working experience in Supply Chain, Logistics, Purchasing, Inventory, or Material & Warehouse Management.
  • Bilingual in English and Mandarin, enabling effective collaboration with Mandarin-speaking suppliers and colleagues.
  • Proficient in Microsoft Office, especially Excel (e.g., PivotTables, VLOOKUP).
  • Preferably experienced with Oracle ERP systems.
  • Solid understanding of purchasing procedures, policies, and best practices.
  • Prior laboratory-procurement experience is an advantage.
  • Excellent interpersonal, analytical, problem-solving, negotiation, sourcing report writing, and communication skills.
  • Strong team player with the ability to work effectively across all levels and cross-functional teams.
  • Demonstrates initiative, a positive attitude, and a strong drive to complete tasks independently.
  • Result-oriented and committed to achieving targets and delivering value.
  • Able to perform under pressure in a fast-paced environment and meet tight deadlines.
  • Responsible, reliable, meticulous, and self-motivated with a strong work ethic.
  • Self-starter who can work independently with minimal supervision.
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    Procurement Assistant • Malaysia