Business Support Administrator

HKA Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

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Business Support Administrator

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HKA

HKA is a leading global consultancy in risk mitigation, dispute resolution, expert witness and litigation support. We anticipate, investigate and resolve complex challenges by harnessing world-leading multi-disciplinary expertise and experience. We deliver insights that help clients achieve the best possible outcomes across public and private sector engagements.

The Opportunity We’re looking for a proactive and detail-oriented Business Support Administrator to join our Kuala Lumpur office on a full-time, 6-month fixed-term contract. You’ll work closely with our business leaders and collaborate with a supportive team across the Asia Pacific region. You’ll receive comprehensive training and ongoing support to help you succeed.

Your Day-to-day Responsibilities Will Include

Managing a shared inbox, prioritising tasks and taking ownership of assigned duties.

Actioning aged debt follow ups, timesheet management, and expense claim coordination.

Supporting project administration, including running conflict checks, proposal code creation, and project set up in our systems.

Handling facilities management and liaising with building management.

Assisting colleagues with document formatting (CVs, proposals, templates, reports).

Co-ordinating new starter inductions, leave tracking, and travel arrangements.

Shared reception responsibilities, such as answering calls and welcoming guests.

Contributing to a positive team culture – sharing a laugh is encouraged.

Skills And Experience You’ll be joining a team that’s reliable, solutions-focused, and thrives on variety. If you’re someone who enjoys working in a fast-paced environment and is confident juggling multiple priorities, we’d love to hear from you.

Ideally, You Will Bring The Following

Proven experience in administrative and operational support roles.

A high level of attention to detail and the ability to work effectively under pressure.

Experience in professional services or consultancy environments is preferred.

Flexibility, adaptability and confidence working independently and as part of a team.

Strong organizational and multitasking skills.

Proficiency in Microsoft Office Suite, especially Word and Excel and a willingness to learn new technologies.

Excellent verbal and written communication skills.

A customer-focused mindset and strong interpersonal skills.

What We Offer At HKA we recognise that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path. We operate a flexible working pattern both in terms of hours and location and are happy with flexible remote working.

Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA. We are committed to responding to all applicants who apply by the closing date.

Closing Date 09 October 2025.

ED&I At HKA HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees. We are committed as a business on the continued improvement of our Equality, Diversity and Inclusion strategy. Please visit our careers page for further information or feel free to ask our recruitment team for more details.

All HKA employment decisions are made on merit and shall be made without regard to age, disability, gender or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation, or any other basis in compliance with local legislation.

Stay Alert : Protect Yourself from Phishing Scams Please be aware that HKA only publishes official job postings on our website and on verified job boards. We will never ask for sensitive personal information during the application process. If you have any doubts, verify listings on our site or contact to check authenticity.

Role Context HKA is a global consultancy offering multi-disciplinary expert and specialist services in risk mitigation and dispute resolution across capital projects and infrastructure. We also advise on the economic impact of commercial and investment treaty disputes and in forensic accounting matters.

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