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Procurement Sales Administrative Executive

Procurement Sales Administrative Executive

Hitachi Sunway Information Systems Sdn. Bhd.Malaysia, Malaysia
30+ days ago
Job description

Location : Malaysia

Department : Finance

Responsibilities

  • Ensure all order documents and agreements are completed by the sales division.
  • Work closely with respective divisions for the approval of all orders for processing.
  • Generate sales order, purchase order, and invoice upon process completion.
  • Work closely with internal / external customers to ensure timely processing / delivery.
  • Update sales report for day-to-day order transactions.
  • File all order documents and agreements in HQ and local office for audit purposes.

Procurement

  • Load purchase order to Principal.
  • Follow up delivery status with Supplier to ensure timely delivery.
  • Match supplier invoice / delivery order upon delivery completion and process for payment.
  • Liaise with principal / supplier on payment-related issues / concerns.

    • Credit Control

  • Update customer payments upon receiving bank statement from Finance.
  • Generate and send statements of account.
  • Follow up with customer on payment status.
  • Send reminder letters to customers.
  • Seek approval on new customer creation and evaluation.
  • Prepare monthly management reports.
  • Maintain all sales activity tracking related reports listed - Sales reports, Monthly closed deal reports, Customer listing (new and existing logo), Salesman performance reports.

    • Other Duties

  • Assist in any other ad hoc tasks assigned by your superior or management from time to time.

    • Requirements

  • Candidate must possess at least a Diploma, Advanced / Higher / Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, or Professional Degree in Business Administration or related field.
  • Minimum 2 years in sales support, administration, or procurement.
  • Good command of English and Mandarin (email writing and speaking).
  • Teamwork and collaborative attitude.
  • Decent leadership skills and ability to make decisions in any situation.
  • Detail-oriented and highly responsible.
  • Able to multi-task and work under pressure.
  • Positive attitude and service-minded.

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    Procurement Executive • Malaysia, Malaysia