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Admin Assistant

Admin Assistant

EITA Resources BerhadKlang City, Selangor, Malaysia
9 days ago
Job description

Overview

We are looking for a detail-oriented and proactive Purchasing Admin (Mandarin Speaker) to support our procurement team. The role includes handling PO issuance, invoice tracking, shipment coordination, and supplier communication — especially with Mandarin-speaking vendors.

Responsibilities

  • Prepare Purchase Orders (PO) : request quotations, verify model / code with PICs.
  • Email POs to suppliers and follow up on any missed POs.
  • Match Invoice (INV), Delivery Order (DO), and PO, and update master list in Excel.
  • Process new vendor registration : seek approvals, register in eBuilder, and notify accounts.
  • Maintain invoice listing, check completeness of supporting documents, and submit to accounts.
  • Coordinate overseas shipments : follow up on BL, K1, FE, and customs clearance documents with forwarders.
  • Request Proforma Invoice and follow up on Payment Voucher (PV).
  • Manage petty cash requests : prepare documents, get approval, and collect cash from accounts.
  • Handle urgent PR / invoice requests from PICs and follow through until PV is issued.

Qualifications

  • SPM / Diploma in Business Admin, Procurement, or related field
  • Minimum 1–2 years of working experience in purchasing or administrative roles
  • Must be able to speak, read, and write in Mandarin (to liaise with suppliers from China / Taiwan)
  • Good knowledge of Microsoft Excel and general office software
  • Strong attention to detail, follow-up skills, and accuracy in document handling
  • Able to manage multiple tasks and work independently in a fast-paced environment

    • Benefits

  • Permanent role.
  • Various benefits (Medical, Insurance, Leave etc)
  • 5 days work week with work-life balance culture.
  • Weekly luncheon.
  • EITA Sport club activities & games.
  • Support a professional & safe environment for our employees.
  • Practice vibrant & energetic office culture.
  • Opportunities will be provided for career advancement within the company.

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    Admin Assistant • Klang City, Selangor, Malaysia