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Title : Secretary cum Admin

Title : Secretary cum Admin

XG COATING (M) SDN.Shah Alam, Selangor, Malaysia
23 hours ago
Job description

Key Responsibilities :

1. Executive & Administrative Support

  • Manage CEO's daily calendar, appointments, meetings, and travel arrangements.
  • Prepare agendas, minutes, presentations, and reports for CEO's review.
  • Handle confidential correspondence, emails, and communication on behalf of CEO.
  • Follow up on tasks, deadlines, and directives across HQ and branch teams.
  • Support preparation of monthly management reports, business updates, and strategic initiatives.

2. Personal Assistance to CEO

  • Handle personal matters for CEO including errands, reservations, and family-related arrangements when required.
  • Provide travel support (local & outstation), including trip planning, accommodation, and logistics.
  • Accompany CEO for business events, visits, and meetings when necessary.
  • Be available beyond regular working hours to support CEO's schedule.

    • 3. Digital Content Support for CEO

  • Capture photos, videos, and content of CEO during meetings, visits, and events for digital posting.
  • Assist in drafting captions, key messages, and coordinating with Marketing team for social media posting.
  • Maintain a content library for CEO's professional and brand presence.
  • Ensure CEO's digital image aligns with company branding and professional positioning.

    • 4. HQ Administrative Duties

  • Maintain proper filing systems, both digital and hardcopy, for business and personal documents.
  • Coordinate reports and submissions from HQ staff and branch executives.
  • Draft professional letters, memos, and communication for both corporate and personal use.
  • Assist in HR administration (staff records, leave tracking, onboarding).
  • Oversee office administration including facilities, supplies, and vendors.

    • 5. Confidentiality & Professionalism

  • Handle sensitive business and personal matters with the highest level of confidentiality.
  • Exercise discretion, professionalism, and loyalty at all times.
  • Represent the CEO and company with credibility and respect in all interactions.

    • 6. Other Duties

  • Carry out any other task as requested by the CEO, including personal handlings and urgent matters.
  • Provide full commitment to adapt to ad-hoc responsibilities aligned with CEO's priorities.

    • Requirements

  • Minimum Diploma / Degree in Business Administration, Management, or related field.
  • 3–5 years' experience as PA / Executive Assistant / Admin in corporate / SME setting.
  • Experience or interest in digital content support (photos, videos, social media coordination).
  • Willing to travel (within Malaysia & occasionally overseas) and work extended / flexible hours.
  • Excellent communication skills in English & Malay (written & verbal).
  • Strong organizational, multitasking, and problem-solving skills.
  • Proficient in Microsoft Office Suite and digital productivity tools.
  • High level of discretion, integrity, and trustworthiness.
  • Good looking appearance.

    • Job Types : Full-time, Permanent

    Pay : RM2, RM3,500.00 per month

    Work Location : In person

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    Cum Admin • Shah Alam, Selangor, Malaysia