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Administration and HR Manager l Assistant Programme Manager – Sustainability / Marine Debris l Ac[...]

Administration and HR Manager l Assistant Programme Manager – Sustainability / Marine Debris l Ac[...]

Reef Check MalaysiaKuala Lumpur, Kuala Lumpur, Malaysia
1 day ago
Job description

Administration and HR Manager | Assistant Programme Manager – Sustainability / Marine Debris | Accounts Assistant

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Interested applicants must send their cover letter and CV to Unfortunately, any applications via job platforms (LinkedIn, JobStreet, or Indeed) will not be reviewed.

Starting date : As soon as possible

Job Type : Full-time

Overview

Reef Check Malaysia is seeking an Administration and HR Manager based in Kuala Lumpur. Motivated individuals with good organizational skills and passion for environmental conservation are encouraged to apply.

Administration and HR Manager – Job purpose

As an Administration and HR Manager, you will be responsible for administrative and human resource functions, ensuring efficient systems and compliance across the organization, according to established Reef Check Malaysia practices and procedures.

Key responsibilities

  • Ensure comprehensive project documentation, filing systems, and digital archiving of all organisational records.
  • Oversee statutory reporting requirements and maintain compliance with legal, financial, and employment regulations.
  • Manage payroll, benefits administration, and staff welfare programmes.
  • Provide guidance and support to managers on HR issues, conflict resolution, and employee relations.
  • Supervise administrative staff and ensure smooth daily operations across field sites.
  • Coordinate procurement, vendor management, and contracts in line with organisational policies.
  • Maintain all financial accounts and company documentation, and provide updates to company secretary, accountants and auditors on time.
  • Ensure all procedures published in RCM Administration Manual are adhered in a timely manner.
  • Perform other duties as required to contribute to the organization's objectives.

Profile

  • Detail-oriented and meticulous
  • Able to work under strict timelines
  • Proactive and able to work without supervision
  • A good communicator and a team player
  • A strong sense of responsibility and accountability

    • Requirements

  • Bachelor’s Degree, preferably in a related discipline
  • Excellent written and verbal communication in Bahasa Malaysia and English
  • Proficient with Microsoft tools (Outlook, Teams, Word, Excel, PowerPoint)
  • Minimum 2 years’ working experience in administration / HR function or related position
  • Right to work in Malaysia (We are unable to sponsor working visas)

    • Starting date

    January 2026

    Overview

    Reef Check Malaysia is seeking an Assistant Programme Manager based in Kuala Lumpur. The work will be mainly centered in the office in Kuala Lumpur but regular travel to other parts of Malaysia is required. Motivated individuals with great passion for environmental conservation and community development are encouraged to apply.

    Assistant Programme Manager – Job purpose

    As an Assistant Programme Manager, you will assist the implementation of our long-term marine conservation programme plan according to established Reef Check Malaysia practices and procedures, with the goal of establishing co-management to sustainably manage marine ecosystems and promoting sustainable waste management. The Assistant will also be expected to assist with the implementation of Reef Check Malaysia’s EcoAction, Science, Advocacy, and Management programmes in Malaysia.

    Key responsibilities

  • Lead the implementation of the plastics and marine debris programme, which involves regular stakeholder consultations, including with government officials and corporate sponsors.
  • Coordinate beach clean-ups and manage volunteers, including contributing to clean-up data analysis and reporting.
  • Contribute to the development of communication materials and deliver awareness programmes on marine conservation, targeting schools and local communities.
  • Assist in managing budget and financial accounts.
  • Participate in relevant field activities under Reef Check Malaysia, as required.

    • Profile

  • Candidate with experience in public speaking or engagement
  • Proactive and able to work without supervision
  • A good communicator and a team player
  • A strong sense of responsibility and accountability

    • Requirements

  • Bachelor’s Degree, preferably in a related discipline
  • Excellent written and verbal communication in Bahasa Malaysia and English
  • Proficient with Microsoft tools (Outlook, Teams, Word, Excel, PowerPoint)
  • Minimum 2 years’ working experience in environmental conservation or related position, however, fresh graduates with relevant volunteering or internship experience will be considered
  • Right to work in Malaysia (We are unable to sponsor working visas)

    • Accounts Assistant

    Starting date : As soon as possible

    Job Type : Full-time

    Overview :

    Reef Check Malaysia is seeking an Accounts Assistant based in Kuala Lumpur. Motivated individuals that are detail-oriented and with a passion for environmental conservation are encouraged to apply.

    Job purpose :

    As an Accounts Assistant, you will be responsible for supporting the finance function through accurate bookkeeping, invoicing, and coding of transactions across the organization, according to established Reef Check Malaysia practices and procedures.

    Key responsibilities :

  • Maintain accurate bookkeeping records, including data entry of expenses, receipts, and journal entries.
  • Process and manage e-invoicing, ensuring timeliness and compliance with financial regulations.
  • Verify and code all financial transactions against correct project and account codes.
  • Support the preparation of financial reports and statements for internal management and external funders.
  • Reconcile accounts, monitor outstanding payments, and follow up on discrepancies.
  • Assist with payroll preparation and staff reimbursements as required.
  • Maintain organised financial documentation and support audits.
  • Support general office administration, including filing, procurement, and logistics.
  • Provide clerical support to field teams.
  • Work closely with the Administration and HR Manager to ensure alignment of financial and administrative records.
  • Perform other duties as required to contribute to the organization's objectives.

    • Profile

  • Detail-oriented and meticulous
  • Able to work under strict timelines
  • Proactive and able to work without supervision
  • A good communicator and a team player
  • A strong sense of responsibility and accountability

    • Requirements

  • Excellent written and verbal communication in Bahasa Malaysia and English
  • Proficient with Microsoft tools (Outlook, Teams, Word, Excel, PowerPoint)
  • Fresh graduates are encouraged to apply
  • Right to work in Malaysia (We are unable to sponsor working visas)

    • Interested applicants must send their cover letter and CV to Unfortunately, any applications via job platforms (LinkedIn, JobStreet, or Indeed) will not be reviewed.

    Seniority level

  • Entry level

    • Employment type

  • Full-time

    • Job function

  • Project Management and Information Technology

    • Industries

  • Non-profit Organizations

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