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Financial Administrative Assistant

Integrated Service Technology Inc. (iST)Bayan Lepas, Penang, Malaysia

9 hours ago

Job description

Overview

Aout iST：

Integrated Service Technology Inc. (iST) was founded in 1994. A global leader in third-party impartial laboratories, holds international certifications such as IEC / IECQ and TUV NORD. We are committed to providing the most comprehensive and precise technical services for our clients. Our focus includes a full range of services such as Failure Analysis (FA), Reliability Assessment (RA), Material Analysis (MA), Chemical / Process Contamination Analysis, Signal Testing, and more. We are dedicated to building a complete validation and analysis engineering platform, continuously creating value for our clients.

工作簡介 / Job Summary

我們正在尋找一位積極主動、細心負責的行政與財務助理，協助我們在馬來西亞的日常營運。本職位適合具備會計或財務背景，且願意支援多項行政工作的候選人。您將支援財務、人事、總務及業務等相關事務，是當地團隊的多功能支援角色。

We are looking for a proactive and detail-oriented Administrative & Finance Assistant to support our day-to-day operations in Malaysia. This role is ideal for candidates with a background in accounting or finance and a willingness to handle a wide range of administrative tasks. You will assist in finance, HR, general affairs, and sales coordination, serving as a key support for our local team.

Key Responsibilities

財務與會計支援 / Finance & Accounting Support

協助日常帳務處理與費用記錄 / Assist in basic bookkeeping and expense tracking
協助處理付款申請、發票及報銷表單 / Prepare payment requests, invoices, and reimbursement forms
與外部會計師合作，完成每月及年終帳務 / Liaise with external accountants for monthly and year-end closing
整理與保存財務文件與紀錄 / Maintain financial records and documentation

行政與總務支援 / Administrative & General Affairs

管理辦公室用品、設備與供應商聯絡 / Manage office supplies, equipment, and vendor coordination

協助日常辦公室行政，確保運作順暢 / Support daily office operations and ensure a well-organized working environment

處理公司內部文件、檔案與信件往來 / Handle correspondence, filing, and documentation

人事協助 / HR Support

管理員工出勤與休假紀錄 / Maintain employee attendance records and leave tracking

協助新人到職及離職流程 / Assist with onboarding / offboarding processes

協調薪資發放與人事法規遵循事宜 / Coordinate with payroll vendors and ensure HR compliance

業務支援 / Sales & Business Support

協助業務人員製作報價單並追蹤進度 / Support sales team with quotation preparation and follow-up

協助安排客戶會議與維護客戶資料 / Assist in scheduling customer meetings and maintaining customer records

協助準備簡報資料或行銷文件 / Help prepare presentation materials or marketing documents when needed

Requirements

專科或大學學歷，主修會計、財務、企業管理等相關科系 / Diploma or Bachelor’s degree in Accounting, Finance, Business Administration, or related field

具備1–3年相關工作經驗者佳 / 1–3 years of relevant working experience preferred

熟悉基礎帳務與會計原則 / Basic knowledge of bookkeeping and accounting principles

熟悉 Microsoft Office（特別是 Excel、Word、PowerPoint） / Proficient in Microsoft Office (Excel, Word, PowerPoint)

具備良好時間管理與組織能力，可同時處理多項工作 / Good organizational and time-management skills

具備良好中文溝通能力，會英文或馬來文者佳 / Good communication skills in Mandarin; English or Malay is a plus

Preferred Qualities

主動負責、誠實可靠 / Responsible, trustworthy, and proactive

願意支援跨部門、多功能工作內容 / Flexible and willing to support cross-functional tasks

若熟悉馬來西亞稅務、勞工法規或法定申報流程尤佳 / Familiarity with Malaysian tax, labor laws, or statutory reporting is a bonus

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Administrative Assistant • Bayan Lepas, Penang, Malaysia