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Senior Payroll Specialist

Senior Payroll Specialist

UnileverKuala Lumpur, Kuala Lumpur, Malaysia
4 hours ago
Job description

JOB TITLE : SENIOR PAYROLL SPECIALIST

ABOUT UNILEVER

Unilever is one of the world's leading suppliers of Beauty & Wellbeing, Personal Care, Home Care, Nutrition and Ice Cream products, with sales in over 190 countries and products used by 3.4 billion people every day. We have 127,000 employees and generated sales of €60.1 billion in 2022.

Our vision is to be the global leader in sustainable business and to demonstrate how our purpose-led, future-fit business model drives superior performance. We have a long tradition of being a progressive, responsible business.

For more information about Unilever and our brands, please visit

ROLE & RESPONSIBILITIES

An exciting opportunity opens up for a Senior Payroll Specialist to join our team. Reporting to the Payroll Manager, the role will support day-to-day payroll operations, tax compliance activities and process improvement, including setting up business continuity workflow / plans in accordance with Unilever operating procedures, policies and guidelines.

Payroll Support and Process Improvement

With outsourced team's support, ensure accurate and timely interpretation and data input to payroll systems against new reward cycle, time and attendance data / payment-related calculations for payroll accuracy

  • Deliver excellent employee payroll experience through accurate payroll processing, reporting within agreed SLAs / KPIs
  • Perform payroll checks as per Global Sox Payroll Audit guidelines
  • Submit monthly payroll data for approvals before crediting to employee accounts
  • Process statutory payments and deductions
  • Process pension-related payments
  • Generate payroll-related reports
  • Timely distribution / communication of payslips to employees
  • Computation of final benefits during exit processes
  • Reward and payroll related communication i.e. schedules, guidelines
  • Manage employee payroll queries
  • Ensure audit requirements are met both internally and externally
  • Initiate Request for Funding to Treasury Team for Payroll & Tax related disbursements
  • Provide information for Survey, Internal Reports and Adhoc Reports request internally and from authorized 3rd parties.
  • Lead payroll & tax projects and process improvement initiatives

Tax Support and Process Improvement

Handle & review IR21 of employees

  • Review Year End Tax Forms (IR8E, A8A, A8B, IR8S) of employees, oversee and ensure that payroll vendor submits accurate tax forms to the tax authority
  • Monitor and Manage the Directive to Pay / Notice of Assessment
  • Coordinate with employees / HRBPs / LMs / tax authority to resolve tax issues
  • Coordinate with relevant parties to settle taxes borne due to shares
  • Ensure Tax Payment is done accordingly and on time and raise the applicable journal for the payment
  • Attend to Adhoc Tax Request and Inquiries
  • Expat / International Assignee Tax Management
  • Check NOA amount, queries to Deloitte
  • Filing and maintaining tax records
  • Checking of BIK and IR21
  • Ensure payroll vendors submit IR21
  • Monthly maintenance to ensure salary withholding CBT
  • Review the payroll and tax process to ensure adherence to policies / guidelines and audits

    • KEY REQUIREMENTS

  • Minimum 3 years of experience in payroll and tax processing focusing Singapore Payroll
  • Analytical, with high attention to detail
  • Passionate in improving payroll and tax processes for increased operational efficiency
  • Able to manage confidential and sensitive data appropriately
  • Comfortable in working in a matrix environment
  • Understanding of HR processes relating to employee life cycle

    • PREFERRED QUALIFICATION

  • Experience in payroll processing for other APAC countries is an advantage

    • ARE YOU INTERESTED?

    Please apply online and add your updated resume. Your application will be reviewed against our requirements and we will be in touch to provide you with an update on the status of your application if shortlisted.

    Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their 'Whole Self' to work and this includes you Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.

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    Payroll Specialist • Kuala Lumpur, Kuala Lumpur, Malaysia