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Executive Assistant - Kuala Lumpur

Executive Assistant - Kuala Lumpur

Oliver WymanKuala Lumpur, Kuala Lumpur, Malaysia
18 hours ago
Job description

Overview

Executive Assistant to provide administrative support to Partners in Kuala Lumpur. The role includes calendar management, travel coordination, and business development activities, with a focus on strong organization and effective communication.

Key Responsibilities

  • Calendar Management & Travel Arrangement : Strategic calendar management for Partners, scheduling internal and external meetings, coordinating complex travel and accommodation with our external provider, and grouping client meetings where possible.
  • Business Development : Develop rapport with client assistants, assist with commercial effectiveness initiatives, manage CRM and Certinia updates, review marketing campaigns for targeted follow-up, prepare letters / proposals using Oliver Wyman formatting, and coordinate Tender bidding / submission.
  • Daily Administration : Arrange visas / work permits in collaboration with Human Capital and Mobility, manage documents and project deliverables, serve as central point of contact for Partner administrative needs, prepare monthly timesheets and expense reports, and work with iProcurement for PO creation and vendor payments.
  • Team Support : Provide coverage for EAs to ensure seamless support to Partners.

Experience and Qualifications

  • 5 years of experience in a similar role.
  • Experience in financial services, management consultancy, or professional services is a plus.
  • Fluency in English (written and verbal) required.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
  • Excellent CRM knowledge is advantageous.

    • Skills and Attributes

  • Strong organizational skills with the ability to prioritize and multi-task in a fast-paced environment with client impact.
  • Excellent communicator capable of working with people at all levels in a multicultural environment.
  • Good judgement with an ownership mentality; empathetic, courteous, proactive, and resourceful.
  • Strong problem-solving and time management skills; ability to adapt to changing priorities and work collaboratively.

    • Oliver Wyman, a Marsh McLennan company, is committed to creating a diverse, inclusive and flexible work environment. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week.

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    Executive Kuala Lumpur • Kuala Lumpur, Kuala Lumpur, Malaysia