Project Executive / Project Coordinator

JOB SUMMARY :

Coordinate the project schedule, budget, issues and risks of the project. To ensure the project is well-organized and that it runs smoothly, include communicating with various departments in the organization, authorities, ports / sites, clients and others to ensure everyone is on the same page.

To support project department in commercial, operational, Bulk commodity, e-Commerce, shipping agency and etc.

KEY RESPONSIBILITIES :

1. Responsible for implementing the import and export operations process, including trailers, customs declarations, coordinating / communicating with shipping companies and peers;

2. To prepare and to get confirmation from customers / agents / shippers timely and accurately;

3. To be responsible for sending documents to relevant parties timely without delay;

4. To be responsible for tracking cargo status and updating the information entry system accurately;

5. To be responsible for coordinating project sites and ports;

6. To be responsible for handling emergencies and report to superiors from time to time;

7. To support the Bulk commodity, E-Commerce, and Shipping Agency operations as and when required.

8. To follow company SOP and optimize the process continuously;

9. Commercial

To be responsible for preparing quotations, involved in tendering process, billing preparations and payment collections;

10. Project Operations

– Indoor operations including documentation, coordination and liaise with clients and vendors;

– Outdoor operations including working with team members at ports and on-site, liaising with ports / site person in charge, arranging of transporters, communicating with clients, liaising with authorities, etc

– Involve in project operations from preparation stage until the end of the project;

– Making sure that your team has the tools they need to execute the project;

– To execute and monitor a project schedule based on the milestones, due dates and estimates for those materials that are required and other resources, and report the project progression timely;

– To be responsible for the documentation of each phase of the project, as well as making summary reports that will be presented to the organization’s management team;

11. To comply with ISO management system;

12. Any other task as assigned from time to time.

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