Administration Executive - MNC exposure (Contract Role- ID : 682120)

Administration Executive - MNC exposure (Contract Role- ID : )

Office Administration

Oversee all office administration activities in the plant (s), office premises and general office admin policy for Sales offices.

Responsible for ensuring the facility operates smoothly and meets business requirements.

Manage facility-related operations, admin related equipment maintenance and coordinating with vendors.

Responsible for upkeep of office furniture and managing of capex for office fit-out.

Manage employee welfare including the supply of meals to workers, office supplies, pantry supplies, stationery supplies and company products distribution. Arrangement of wreath, gift and Staff purchase, etc.

Responsible for company phone listing, name card printing, public holiday list, parking arrangement, new staff induction, workstation allocation and archive documents (Crown).

Manage and ensure the timely renewal and maintenance of all necessary government licenses, permits, and registrations.

Cleaning & Maintenance Management

Manage the service-level agreement with outsourced cleaning service company.

Supervise cleaning services for the office premises, ensuring that all areas are clean and well-maintained.

Liaise with cleaning contractors to schedule cleaning services and communicate any special cleaning requests or concerns.

Monitor the quality of cleaning services and hygiene and take appropriate action if standards are not met.

Ensure proper disposal of waste, recycling, and general upkeep of cleanliness in common areas.

Security Management

Manage the service-level agreement with outsourced security company.

Supervise security guard and ensure the operation is well managed.

Liaise with the security contractors to ensure security procedures are properly followed.

Conduct regular security audits and assessments to identify areas for improvement.

Responsible to design visitor policy, flow and visitor management.

Administration Systems Maintenance

Oversee the management and maintenance of the door access systems and attendance device to ensure secure and smooth entry for authorized personnel.

Ensure that access control systems are regularly updated, including adding / removing authorized users, managing access levels, and monitoring system performance.

Work closely with external vendors to troubleshoot any access-related issues and ensure system functionality.

Regularly inspect access hardware and perform necessary maintenance to avoid disruptions.

Travel Administration Support

Responsible for setting appropriate policy related to operation of flight and travel arrangements.

Supervise flight booking, accommodation arrangements, visa arrangements for employees and visiting guests. Supervise appointment of relevant travel agency and maintaining corporate hotel listing.

Company Events Organization

Supervise in planning and coordinate company events and activities. Company events including festival celebration, year-end celebration and any other ad-hoc events.

Vendor Coordination and Budgets

Work with internal and external vendors to design and produce and keep stock company premiums / gifts (e.g., company T-shirts, notebooks etc.).

Managing of administration related budget.

Audits and Programs

Support in relevant audits : GMP, ISO, Halal, internal, FSSC, external audit, internal audit, and tax audit.

Participate in Safety Committee, Sports & Recreation Club, and Volunteer Team as appropriate. Support in any projects as instructed by line manager.

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