Contractor (Office Administrator) - 4 Month Fixed-Term Contract

Quorum SoftwareKuala Lumpur, Kuala Lumpur, Malaysia

30+ days ago

Job description

Join to apply for the Contractor (Office Administrator) - 4 Month Fixed-Term Contract role at Quorum Software

Contractor (Office Administrator) - 4 Month Fixed-Term Contract

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Join to apply for the Contractor (Office Administrator) - 4 Month Fixed-Term Contract role at Quorum Software

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Office Administrator

Location : Kuala Lumpur, Malaysia (South Tower, The Gardens)

Model of Work : In-office

Are you excited by challenges? Do you enjoy working in a fast-paced, international, and dynamic environment which contributes to drive the energy transition? Then now is the time to join Quorum Software, a rapidly growing technology & professional services solutions company and industry leader in energy transformation.

Office Administrator

Location : Kuala Lumpur, Malaysia (South Tower, The Gardens)

Model of Work : In-office

Quorum Software is the world's largest provider of digital technology focused solely on business workflows that empower the energy industry. Throughout every region of the globe, customers rely on Quorum's proven innovation and unmatched global expertise to streamline business operations and make data-driven decisions that optimize profitability and growth. Our industry-leading solutions are transforming energy companies across the entire value chain, helping visionary leaders evolve their organizations into modern energy companies.

Responsibilities

Perform office administrative duties including :

Serves as the Front Office Receptionist and answer incoming telephone calls, determine purpose of calls, and forwarding calls to appropriate personnel or department. Retrieves messages from voice mail and forwards to appropriate personnel.
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
Works with the office Leaders on different tasks.
Monitors visitor access.
Manage employee access system including activation and deactivation of access cards.
Maintains office floor plan and nameplates.
Assists visiting employees with locating a workspace for their visit and proper setup equipment.
Receives, sorts, and distributes mail; assists with outgoing mail and package shipments.
Maintains the common areas such as the workstation, office pantry and conference / meeting rooms; restocks the break room as needed.
Replenishes the pantry with snacks and fruits.
Maintains coffee machines daily, operating machines, replenishing coffee beans, performs daily machine cleaning.
Maintains the general office equipment, including printers and manage its servicing and printer cartridge supply through assigned vendor.
Orders, receives, and maintains office and pantry supplies.
Performs other clerical duties such as filing, photocopying, and collating.
Book flight tickets for employees through vendor.
Manage printing of business cards for employees.
Coordinates with Landlord staff for daily office cleaning and periodical equipment maintenance work.
Maintains safe and clean work environment by complying with procedures, rules, and regulations.
And other duties as assigned.

Requirements

General office experience including : Telephone Skills, Typing, Documentation Skills, Verbal Communication, Dependability, Attention to Detail, Basic Computer skills including Microsoft Office.

The successful candidate should have a hotel management degree with 3-5 years experience in hospitality or facilities.

Job Competencies

To perform the job successfully, an individual demonstrates the following competencies :

Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in team problem solving situations; Uses reason even when dealing with emotional topics.

Shows initiative – exhibits a proactive approach by planning ahead, foreseeing upcoming office needs, etc…

Customer Service – Responds promptly to customer needs; Responds to requests for assistance; Meets commitments.

Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains opens to others’ ideas and tries new things; Addresses problems directly with the individual involved.

Oral Communication – Speaks clearly; Listens and gets clarification when needed; Responds well to questions.

Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information.

Teamwork – Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Supports everyone’s efforts to succeed.

Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.

Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity; Upholds organizational values.

Organizational Support – Follows policies and procedures; Completes tasks correctly and on time; Supports organization’s goals and values.

Judgment – Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process.

Motivation – Sets and achieves goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence.

Planning / Organization – Prioritizes and plans work activities; Uses time efficiently.

Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Quality – Demonstrates accuracy and thoroughness; Looks for ways to improve quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Adaptability – Able to deal with interruptions, changes, delays, or unexpected events; Manages competing demands; Changes approach or method to best fit the situation.

Attendance / Punctuality – Consistently arrives to work on time; Ensures work responsibilities are covered when absent.

Dependability – Follows instructions; Responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.

Initiative – Volunteers readily; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Innovation –Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas.

Cost Consciousness – Works within approved budget; Develops and implements cost-saving measures.

Additional Details

Background Check : The successful candidate will need to successfully complete the following clearances : Criminal History Check, Education Verification, Employment Verification, Driver’s License Verification and Passport / ID validation.

Visa Sponsorship : Employment eligibility to work with Quorum Software in Malaysia is required as the company will not pursue visa sponsorship for this position. The successful candidate will be required to ensure they maintain and renew any visas or permits that grant employment eligibility where applicable.

About Quorum Software

Quorum Software connects people and information across the energy value chain. Twenty years ago, we built the first software for gas plant accountants. Pipeline operators came next, followed by land administrators, pumpers, and planners. Since 1998, Quorum has helped thousands of energy workers with business workflows that optimize profitability and growth. Our vision for the future connects the global energy ecosystem through cloud-first software, data standards, and integration. The trusted source of decision-ready data for 1,800+ companies, Quorum Software makes the essential connections that let us work better together in the connected energy workplace. For more information, visit quorumsoftware.com.

Quorum Diversity Statement : At Quorum, we are committed to fostering, cultivating, and preserving a culture of belonging. We want to be the place where a diverse pool of talented people join us, stay with us and do their best work. With a diverse team of employees, we grow and learn better together. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and our achievements. We are fully focused on equity and equality and believe deeply in diversity of race, gender, sexual orientation, age, religion, ethnicity, national origin, ability, neurodiversity and all the other characteristics that make us unique.

Quorum Business Solutions and Quorum Software are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.

Those applicants requiring reasonable accommodation to the application and / or interview process should notify a member of the Human Resources Department

Seniority level

Mid-Senior level

Employment type

Contract

Job function

Administrative

Industries

Software Development

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Office Administrator • Kuala Lumpur, Kuala Lumpur, Malaysia