Administrative Assistant

Job Description

• Processes records and forms, requisitions office supplies, and performs other administrative support procedures for effective office management.
• Liaise with hotel and travel agents for corporate rates, Bar Council, KL Bar, and insurer on Lawyers' Practice certificate application, payment of their membership fees, Potential Claim Notification, etc.
• Liaise with suppliers and vendors on order deliveries, payment, office maintenance, and office equipment repairs and building management on parking arrangements, maintenance, repair, and security issues.
• Organize meetings and functions, arrangements for meals or refreshments as required.
• Check monthly claims / reports before submitting them to the Ops & Admin Manager for approval.
• Prepare monthly reports and submit reports within deadlines.
• Constantly improve and maintain a more effective way for the filing system to update records, files, and prompt file retrieval.
• Handle requests, feedback, and queries quickly and professionally.
• Handling ad-hoc or any other related task that may be assigned from time to time.

Job Requirements