Event Management Executive

Key Responsibilities (included but not limited to) : -Sales Generation -Reach out to companies to promote our event and exhibition services, secures exhibitors and sponsors, builds client relationships, and supports event execution from start to finish. -Collaborate with event teams to ensure seamless execution and follow-up on post-event feedback for future sales opportunities. -Pre-Event Planning : -Collaborate with event planners and stakeholders to understand event objectives, requirements, and expectations. -Assist in developing event plans, timelines, and budgets. -Source and negotiate contracts with vendors, suppliers, and service providers, including venues, catering, audiovisual equipment, transportation, and more. -Coordinate with various teams to ensure the availability of required resources and equipment. -Conduct site visits to evaluate potential event locations and ensure they meet the event's needs. -Client and Stakeholder Communication : -Maintain regular communication with clients, stakeholders, and vendors to provide updates on event progress and address any concerns. -Ensure that all parties involved are well-informed about event logistics and changes. -Post-Event Activities : -Evaluate the event's success by gathering feedback from clients, attendees, and stakeholders. -Analyze event data, such as attendance numbers and participant feedback, to identify areas for improvement. -Create post-event reports outlining key statistics, successes, and areas that could be enhanced. -Budget Management : -Monitor event budgets and expenses, ensuring they stay within the allocated limits. -Keep track of invoices and financial documentation related to event expenditures. -Problem Solving : -Address any unexpected issues or challenges that arise during the event, such as technical glitches or changes in schedule. -Make quick decisions to resolve problems and minimize disruptions. -Cross-functional : -Working and collaborating closely with other departments and projects as needed to ensure all tasks are delivered efficiently and effectively, enhancing overall productivity and project success. [Apply now at https : / / my.hiredly.com / jobs / jobs-malaysia-talentbank-job-event-management-executive]

Requirements -Diploma / Bachelor’s degree in event management, marketing, business, or related field. (Relevant experience can be considered in lieu of a formal degree.) -Must be able to work in weekend (Depending on activity and events planned) -Strong organizational and time management skills to handle multiple tasks and meet deadlines. -Excellent communication skills, both verbal and written, to effectively interact with team members, clients, and vendors. -Attention to detail and ability to work with precision in planning and executing events. -Basic financial and budgeting skills to assist in managing event finances. -Proficiency in computer applications such as spreadsheets, word processing, and presentation software. -Familiarity with event management software or online registration platforms is a plus. -Creativity and problem-solving abilities to handle unexpected challenges.