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Transport Supervisor (Outbound)

Transport Supervisor (Outbound)

The Hershey CompanyJohor, Johor, MY
8 hari lalu
Penerangan pekerjaan

Summary :

The Transport Supervisor is responsible for end-to-end coordination of international shipments, ensuring timely and cost-effective delivery in compliance with company policies, customer requirements, and international trade regulations. This role requires strong coordination across internal teams, external stakeholders (SC&HBP), Freight forwarder, carriers and transporter to maintain smooth export operations and meet on-time delivery (OTD) targets.

Key Responsibilities :

Order & Shipment Planning

  • Run VA05 (Open Sales Order Report) daily to monitor and validate sales order status.
  • Check cargo readiness (MD04) and plan shipments based on product availability and container utilization.
  • Prepare and send shipment plans (including ETD & ETA) to the HBP team 4 weeks in advance .
  • Place carrier bookings based on product readiness and customer RETA , in line with approved rate agreements .
  • Work with any ad hoc urgent shipment (Air& Land mode) with pricing team (3PL) and share the finalize plan to HBP with customer RETA , in line with approved rate agreements .
  • Frequently monitor carrier portals and port systems to identify and respond to changes in sailing schedules or vessel information.

Documentation & Booking Management

  • Request booking confirmations and initiate PTI settings based on POL free days and freight rate agreements.
  • Validate SKU batches against Delivery Notes (DNs) and system availability (S / 4HANA), and escalate discrepancies to HBP.
  • Generate pick lists within 48 hours of DN receipt and forward to inhouse DC; working closely with inhouse operation and escalate DN issues if necessary.
  • Coordinate with the forwarding team for customs documentation (invoices, packing lists, BCs, and tally sheets).
  • Review and verify draft customs forms (., K8, K1 ) to ensure regulatory compliance.
  • Send IDOC files from GTS to broker and complete monthly closing for export in GTS.

    • Execution & Monitoring

  • Perform PGI (Post Goods Issue) once containers truck out, and update PGI trackers.
  • Monitor and track cargo from POL to POD through carrier platforms; update customers on any shipment changes.
  • Maintain and update the shipment tracker and plan daily .
  • Share finalized weekly loading plans every Wednesday and revise as needed based on last-minute changes.

    • Performance Tracking & Reporting

  • Track and analyze OTD performance ; identify issues and implement corrective actions.
  • Prepare and share weekly and monthly GI reports , forecasts, and review & validate KPI data for exports.
  • Update freight order tables and rates in S / 4 monthly..

    • Stakeholder Engagement & Communication

  • Lead weekly order review meetings with internal stakeholders and HBP team.
  • Attend weekly meetings with carriers and planners for performance reviews.
  • Participate in daily DDS meetings and update daily metrics before 8 : 30 .
  • Address escalations and inquiries from internal teams, customers, and external partners.
  • Provide support during audits and manage any ad-hoc or urgent requests from customers.

    • Minimum Education and Experience Requirements :

  • Bachelor’s Degree / Diploma in Logistics, Business Administration, or related field
  • Minimum of 1-2 years related Export / Import Logistics and Transportation.
  • Experience in export and import compliance at a multi-national consumer packaged goods company preferred.
  • Working experience with Customs, Free Trade Agreement, product classifications, brokerage, and logistics.
  • knowledge of international shipping, INCO terms, and customs compliance.
    • Buat amaran kerja untuk carian ini

    Supervisor Supervisor • Johor, Johor, MY