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Job Title : Procurement Senior Contract Specialist, APAC
Location : Kuala Lumpur, Malaysia
Employment Type : Full time
Key responsibilities
Roles and Responsibilities
- Interact with key stakeholders in identifying business needs, building relationships and selling the features and benefits of early procurement involvement.
- Develop detailed sourcing and category plans to maximize effectiveness and efficiency.
- Manage preparation, implementation and execution of procurement processes.
- Implement procurement processes to ensure efficiency, cost savings and best practices.
- Work with finance team throughout the procurement cycle to assist with forecasting and budgeting.
- Perform sourcing, liaising and negotiating with new and existing suppliers to improve business.
- Re-negotiate contracts with suppliers to produce better savings and further value for spend.
- Review supplies, works and services to ensure compliance with company procedures and best procurement practice.
- Provide updates about procurement related progress and potential delays to internal customers / functional stakeholders.
- Maintain positive working relationships with strategic suppliers to assure cost, quality, and delivery targets are met.
- Analyze market and delivery trends to develop procurement technologies and processes that support those trends.
- Manage all communication and negotiate with suppliers on price and delivery terms to reduce supply shortfalls, excess and costs.
- Provide analysis on detail cost comparison.
- Develop, process and authorize all purchase orders and ensure compliance with company policies and procedures.
- Monitor all Purchase Orders and maintain effective relationship with suppliers and procurement peers.
- Develop and maintain relationship with new suppliers and manage items information, and update purchasing data in ERP.
- Perform troubleshoot on all invoices and price issues along with delivery related problems.
- Evaluate performance of all carriers, suppliers and goods delivery and make recommendations to improve processes for international buying process.
- Maintain effective communication with internal customers / functional stakeholders
- Monitor service delivery progress and take necessary actions to ensure timely availability of services to minimize impact on business.
- Evaluate all bids, contracts and suppliers' agreements and ensure accuracy and price to be the same on Purchase Orders.
Key relationships
The role will report to Procurement Manager APACKey relationships will include :o Members of Global Procurement unit
o Members of Finance, Legal & Commercial Operations units
o Global Process Owner – Procure to Pay (GPO P2P)
o Senior members from other business units
Requirements
Experience of process standardisation within a large, multi-layered, global organisationExperience of working with diversified pool of suppliersExperience of transformational programmes beneficialFamiliar with Procure-To-Pay process within ERP systemPositive attitude and comfortable managing ambiguityAn ability to think innovatively and creatively when faced with difficult situationsChallenging style, able to deal confidently with objections and difficultiesExcellent stakeholder management skillsExcellent communication, both written and verbal in English, Mandarin and preferably Japanese or Korean language.Strong personal resilienceExperience of Oracle Fusion, SAP, Vendor Master Data, Amber Road, Readsoft or Concur beneficialAnalytical, results-orientatedUnderstanding of IT interaction between process and related systemsA strong procurement background with additional supply chain experienceUniversity DegreeFinance at AVEVA
Our team of almost 500 Finance professionals are central to AVEVA’s £1bn+ business. We cover everything from procurement and FP&A to sales forecasting and internal risk management, and we’re playing a leading role in our company’s transition to a subscription-based business model.
AVEVA is laying the groundwork for serious, sustainable growth, meaning there’s a lot for the team to do – and a lot of interesting opportunities. We’ve got a skilled and well-staffed team, strong leadership with a clear vision, and a big role to play in the business’s transformation : it’s a great time to be joining us!
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