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Head Corporate Secretarial

Head Corporate Secretarial

Monroe Consulting GroupMalaysia
7 hari lalu
Penerangan pekerjaan

Executive Recruitment Firm Monroe Consulting is currently recruiting on behalf of an established GLC with strong presence within the consumer, logistics and technology sector. Our distinguished client is currently hiring for a Head Corporate Secretarial.

Responsibilities : Own it :

  • Develop, implement, and maintain a robust corporate governance framework aligned with the Companies Act 2016, Main Market Listing Requirements of Bursa Malaysia Securities Berhad, Malaysian Code on Corporate Governance (MCCG), and other relevant laws and best practices.
  • Provide expert and timely advice to the Board of Directors, Group Chief Executive Officer (GCEO), Executive Management Committee, and senior stakeholders on complex corporate governance matters, regulatory changes, and their impact on Group's operations and strategic objectives.
  • Lead the continuous enhancement of the Group's corporate governance practices, policies, and charters to reflect evolving regulatory landscapes and international best practices for PLCs and public service entities.
  • Monitor and interpret changes in postal services legislation, communications and multimedia regulations (e.g., MCMC requirements), and other industry-specific laws relevant to Group's diverse business segments (mail, parcel, logistics, financial services, retail).
  • Coordinate comprehensive Board induction programs for new directors and facilitate ongoing professional development to ensure directors are well-informed on corporate governance, industry trends, and the company's business.
  • Lead the planning and execution of Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), ensuring compliance with Bursa Malaysia Listing Requirements and effective shareholder engagement.

Build Trust :

  • Act as the primary Company Secretary for the Group and its key Board committees (e.g., Board Audit Committee, Board Nomination and Remuneration Committee, Board Risk, Sustainability and Compliance Committee, Board Digital-First Committee).
  • Oversee and manage the end-to-end process for all Board and committee meetings, including meticulous agenda planning, preparation and timely distribution of comprehensive board papers, accurate minute-taking, and meticulous follow-up on resolutions and action items.
  • Ensure strict compliance with statutory and regulatory requirements pertaining to Board and committee proceedings and disclosures.
  • Oversee and manage the corporate secretarial affairs of all group entities, both domestic and international, ensuring proper registration, licensing, and ongoing compliance in each jurisdiction.
  • Ensure policies and procedures are in place to safeguard corporate records and sensitive information.

    • One Team :

  • Facilitate effective communication channels and information flow between the Board, senior management, and shareholders, including engagement with institutional investors.
  • Lead, mentor, and develop a high-performing team of corporate secretarial professionals, fostering a culture of compliance, accuracy, and proactive governance.
  • Collaborate with the Board Risk, Sustainability and Compliance Committee and Group Risk Management to ensure corporate secretarial processes contribute to a robust internal control environment and effective risk management framework.

    • Drive Innovation :

  • Standardize and streamline corporate secretarial processes and documentation across the Group to enhance efficiency and consistency.
  • Identify and implement technological solutions and process improvements to enhance the efficiency, accuracy, and security of corporate secretarial operations.

    • Move Fast :

  • Enjoy working in a fast-moving transformation journey.
  • Quickly adapt, have a sense of urgency and act quickly based on business needs.

    • Delight Customers :

  • Proactively anticipate and address the governance and compliance needs of the Board, Executive Committee, and internal departments, ensuring a smooth and efficient flow of information and decision-making.
  • Provide highly responsive, clear, and actionable advice to internal stakeholders, serving as a trusted advisor who simplifies complex legal and regulatory requirements.
  • Ensure the highest standards of accuracy and timeliness in all corporate secretarial deliverables, building confidence and trust among all stakeholders (including shareholders and regulators), which indirectly reinforces Groups's reliability to its external customers.
  • Champion a transparent and accessible corporate governance environment, making it easy for internal customers to navigate processes and obtain necessary information.

    • Job Requirements :

  • Minimum of 15+ years of progressive experience in corporate secretarial leadership roles, with at least 5-7 years in a Head of Corporate Secretarial or similar senior management position within a large, complex public listed company (PLC) in Malaysia.
  • Extensive direct experience advising and supporting Boards of Directors and their committees in a highly regulated environment.
  • Demonstrable expertise in Bursa Malaysia Listing Requirements, Companies Act 2016, and Malaysian Code on Corporate Governance (MCCG).
  • Experience in the postal, logistics, or financial services industries, and familiarity with related regulatory bodies (e.g., MCMC, Bank Negara Malaysia), would be a significant advantage.
  • Proven experience managing international corporate secretarial matters for group subsidiaries is highly desirable.
  • Mandatory : Professional qualification as a Chartered Secretary and member of The Malaysian Association of the Institute of Chartered Secretaries and Administrators (MAICSA). A legal qualification (e.g., admitted as an Advocate & Solicitor in Malaysia) is highly preferred.
    • Buat amaran kerja untuk carian ini

    Corporate Secretarial • Malaysia