Executive Assistant to Director (Japanese Speaking)

Job description 🧭 About the Role We are seeking a highly organized, proactive, and bilingual Executive Assistant to provide full-spectrum administrative and strategic support to our Director. This role requires frequent communication with our Japanese partners, investors, and team members — both written and verbal. Ideal for someone who is reliable, detail-oriented, and culturally fluent in both Japanese and Malaysian / English work environments. 🌟 Why Join Us? -Dynamic, multicultural and friendly team with strong Japanese partnerships -Modern workplace with MRT access and pantry facilities. -Urban Comfort — Surrounded by shopping malls and affordable eateries -Fast-Growing Company — Push your limits and grow with us -Casual and Cozy Vibes — We keep it casual, with tea and snacks always on hand! -Opportunity to work directly with the founder / CEO on strategic projects -Exposure to regional business expansion in Malaysia, Vietnam, Singapore and Japan -Professional development and bilingual (JP / EN) business environment 🔧 Key Responsibilities 🗂️ Administrative and Executive Support -Manage Director’s calendar, meetings, travel bookings, and appointments -Prepare agenda, presentations, and take minutes for internal and external meetings -Handle confidential information and support daily decision-making with timely reminders and briefs 🌏 Japanese Communication and Translation -Serve as key liaison between Director and Japanese stakeholders, partners, or clients -Translate business documents, emails, and reports (Japanese–English and vice versa) -Provide live interpretation support during business meetings (online and offline) 💼 Strategic and Project Support -Coordinate with internal departments (HR, Finance, Sales, etc.) on Director’s initiatives -Track project timelines, assist with follow-ups, and prepare reports or dashboards -Conduct research and compile information needed for strategic decision-making 🧾 Office and Business Affairs -Support administrative tasks including expense reports, claims, visa arrangements -Help prepare for investor meetings, product launches, and company events -Assist with personal matters of the Director if required (occasionally) [Apply now at https : / / my.hiredly.com / jobs / jobs-malaysia-prime-commerce-asia-job-executive-assistant-to-director-japanese-speaking]

Requirements -JLPT N2 / N1 (Business Japanese) or native-level Japanese -Bachelor’s Degree in any discipline (Background in Business / Admin / Marketing) -3+ years of experience in EA / PA role -Excellent English and Japanese communication (verbal and written) -Strong time management, confidentiality, and problem-solving skills -Proficiency in Excel, PowerPoint, Notion, or ERP tools.