Administration Executive

We are looking for a reliable and detail-oriented Administration Executive to support our team in day-to-day operations. You’ll assist with admin tasks, sourcing, coordination, and project logistics, ensuring everything runs smoothly behind the scenes. Key Responsibilities -Handle general administrative duties including filing, scheduling, data entry, and documentation. -Assist with vendor and item sourcing, obtaining quotations, and comparing prices. -Liaise with suppliers, production teams, and internal departments to ensure timel deliveries and updates. -Prepare purchase orders, delivery orders, and coordinate invoice submissions for payment. -Help with event-related logistics (e.g. courier bookings, printing, stock checks, delivery coordination). -Maintain organized records of project documents, quotations, and vendor details. -Support the project and creative teams on ad-hoc operational tasks as required. [Apply now at https : / / my.hiredly.com / jobs / jobs-malaysia-heretix360-job-administration-executive]

• Minimum Diploma in Business Admin, Management, or related field. -1–2 years of experience in administration, procurement, or coordination roles (fresh grads welcome). -Highly organized, responsible, and proactive. -Able to multitask, work under pressure, and meet deadlines. -Good communication skills in English and Bahasa Malaysia. -Proficient in Microsoft Offices and Google Workspace. Bonus Points -Experience in events, creative agency, or logistics coordination. -Familiar with sourcing production items, printing materials, or event logistics.