Payroll Executive

Job Description

Job Summary :

The Payroll Specialist is responsible for the accurate and timely processing of employee payroll across multiple entities or countries. This role ensures compliance with local labor laws, statutory regulations, and internal controls. The specialist will coordinate with HR, Finance, and external vendors to resolve payroll-related issues, maintain payroll records, and support audits.

Key Responsibilities :

Payroll Processing

Process end-to-end payroll in accordance with statutory deadlines and company policy.

Validate and input payroll data (, new hires, terminations, allowances, deductions, leaves, overtime).

Reconcile payroll reports and perform variance checks.

Ensure accuracy of statutory deductions such as EPF, SOCSO, EIS, PCB (Malaysia), or applicable equivalents in other countries.

Data & System Management

Maintain and update employee payroll data in HRIS and payroll systems.

Support system enhancement, data integration, and troubleshooting issues related to payroll systems.

Collaborate with HRIS teams for payroll interface / integration between systems.

Compliance & Reporting

Prepare and submit statutory reports and payments to government authorities on time.

Ensure compliance with internal controls and audit requirements.

Support internal / external payroll audits and provide necessary documentation.

Employee & Stakeholder Support

Respond to employee queries on payroll matters professionally and within agreed timelines.

Liaise with Finance, HR, and third-party vendors for payroll reconciliation, GL posting, and related matters.

Assist with year-end processing, including EA Forms, tax filing, and annual returns.

Qualifications & Experience :

Diploma / Degree in Accounting, Finance, Business Administration, or related field.

Minimum 3–5 years of experience in payroll processing, preferably in a shared services or regional environment.

Experience with payroll systems.

Strong understanding of local statutory payroll regulations.

Proficient in Excel and data validation techniques.

Key Competencies :

High attention to detail and numerical accuracy.

Good communication and interpersonal skills.

Ability to manage deadlines and work under pressure.

Integrity and ability to handle confidential information.

Proactive and solution-oriented mindset.

We are all different - one talent to another - that is how we rely on our differences. At AirAsia, you will be treated fairly and given all chances to be your are committed to creating a diverse work environment and are proud to be an equal opportunity employer.