Executive Secretary

Position Summary

Principal Responsibilities

1. Manage the GM’s office in an efficient manner and ensure information flows in a timely and accurate manner.

2. Organize appointments and meetings for the GM and ensure that his calendar is always updated.

3. Plan meetings and take minutes where necessary.

4. Coordinate and prepare weekly and monthly reports and ensure that they are submitted within the given datelines.

5. Compose regular correspondence and prepare presentation slides.

6. Organize and manage plant wide travel, both local and overseas, and ensure that company’s travelling policies are complied with, and spending is within budget.

7. Manage distribution of incoming faxes and mails from the post.

8. Provide administrative support to HOM-Global.

9. Provide administrative support to corporate visitors as and when required.

10. Any other administrative duties or support that may be assigned from time to time.

Education / Experience Requirements

Qualification

• Minimum Certificate / Diploma in Secretarial Studies or Business Studies with hands on experience with MS Office.
• At least 3-5 years working experience as Executive Secretary or Executive Assistant
• Strong organizational and office management skill
• Good verbal and written communication skills in English
• Able to preserve trust and uphold confidentiality.

Experience

Specialized Skills / Other Requirements

Note : As with all positions, due to the dynamic nature of Teleflex Medical business, key responsibilities may evolve and change over time.  Teleflex is an equal opportunities employer. At Teleflex, we follow a comprehensive hiring process. We do not accept unsolicited resumes from agency recruiters or 3rd party firms. We do not make unsolicited job offers. We do not ask for money or require equipment purchase up-front. Teleflex, the Teleflex logo, Arrow™, Barrigel™, Deknatel™, QuikClot™, LMA™, Pilling™, Rüsch™, UroLift™ and Weck™ are trademarks or registered trademarks of Teleflex Incorporated or its affiliates, in the U.S. and / or other countries.

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