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Personal Assistant

Personal Assistant

Zumitas Sdn BhdKuala Lumpur, Selangor, Malaysia
16 hari lalu
Penerangan pekerjaan

Requirements

  • Minimum of 5 years of experience as a Personal Assistant, preferably supporting senior executives.
  • Exceptional time management and organizational skills, with the ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
  • Excellent communication skills, both written and verbal, with fluency Mandarin,
  • Proficient in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Demonstrated ability to maintain strict confidentiality and handle sensitive information with discretion.
  • Ability to work independently and proactively, with minimal supervision.
  • Strong interpersonal skills and the ability to build rapport with individuals at all levels of the organization.
  • Experience in managing complex calendars, scheduling meetings, and coordinating travel arrangements.
  • Proven ability to anticipate the needs of senior executives and provide proactive support.
  • Excellent problem-solving skills and the ability to handle unexpected situations with composure and professionalism.

Responsibilities

  • Manage the Senior Executive's calendar, schedule appointments, and coordinate meetings, ensuring efficient time management and prioritization.
  • Handle confidential information with discretion and maintain the privacy of sensitive company and personal matters.
  • Prepare correspondence, reports, and presentations, ensuring accuracy, clarity, and adherence to company standards.
  • Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring seamless and cost-effective travel plans.
  • Serve as a primary point of contact for internal and external stakeholders, screening calls, managing inquiries, and providing professional and courteous assistance.
  • Organize and maintain files and records, both physical and electronic, ensuring easy retrieval and compliance with company policies.
  • Assist in the planning and execution of company events, conferences, and meetings, coordinating logistics and ensuring smooth operations.
  • Conduct research, compile data, and prepare summaries and reports to support the Senior Executive's decision-making process.
  • Manage and reconcile expenses, prepare expense reports, and ensure compliance with company policies and procedures.
  • Translate documents and communications between Mandarin, Bahasa Malaysia, English, and Tamil as needed to facilitate effective communication within the organization and with external partners.

    • Benefits

  • Annual Leave
  • Medical Leave
  • SOCSO

    • Additional Benefits

  • Medical Claim

    • Skills

    Time management Communication skills Computer Skills Confidentiality

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    Personal Assistant • Kuala Lumpur, Selangor, Malaysia