Requirements
- Minimum of 5 years of experience as a Personal Assistant, preferably supporting senior executives.
- Exceptional time management and organizational skills, with the ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
- Excellent communication skills, both written and verbal, with fluency Mandarin,
- Proficient in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Demonstrated ability to maintain strict confidentiality and handle sensitive information with discretion.
- Ability to work independently and proactively, with minimal supervision.
- Strong interpersonal skills and the ability to build rapport with individuals at all levels of the organization.
- Experience in managing complex calendars, scheduling meetings, and coordinating travel arrangements.
- Proven ability to anticipate the needs of senior executives and provide proactive support.
- Excellent problem-solving skills and the ability to handle unexpected situations with composure and professionalism.
Responsibilities
Manage the Senior Executive's calendar, schedule appointments, and coordinate meetings, ensuring efficient time management and prioritization.Handle confidential information with discretion and maintain the privacy of sensitive company and personal matters.Prepare correspondence, reports, and presentations, ensuring accuracy, clarity, and adherence to company standards.Coordinate travel arrangements, including flights, accommodations, and transportation, ensuring seamless and cost-effective travel plans.Serve as a primary point of contact for internal and external stakeholders, screening calls, managing inquiries, and providing professional and courteous assistance.Organize and maintain files and records, both physical and electronic, ensuring easy retrieval and compliance with company policies.Assist in the planning and execution of company events, conferences, and meetings, coordinating logistics and ensuring smooth operations.Conduct research, compile data, and prepare summaries and reports to support the Senior Executive's decision-making process.Manage and reconcile expenses, prepare expense reports, and ensure compliance with company policies and procedures.Translate documents and communications between Mandarin, Bahasa Malaysia, English, and Tamil as needed to facilitate effective communication within the organization and with external partners.Benefits
Annual LeaveMedical LeaveSOCSOAdditional Benefits
Medical ClaimSkills
Time management Communication skills Computer Skills Confidentiality
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