Requirements
- Able to speak in English and Bahasa Malaysia
- Candidates must possess at least SPM
Skills required :
Administrative & IT Skills
Proficient in Microsoft Office (Excel, Word, Outlook)Experience with maintenance softwareRecordkeeping and documentation accuracyReport generation and cost trackingCommunication Skills
Clear and professional verbal and written communicationAbility to liaise effectively between workshop teams, vendors, and internal departmentsConflict resolution and negotiation with suppliers or service providersOrganizational & Time Management
Ability to prioritize tasks and manage multiple requestsStrong follow-up and deadline managementWorkflow planning and coordinationFinancial & Commercial Awareness
Understanding of purchasing processesBudget-conscious decision-makingCost comparison and supplier evaluationResponsibilities
Responsibilities :
1. Maintenance Admin Oversight
Maintain and update maintenance records, logs, and vehicle service histories.Track maintenance schedules and notify relevant personnel of upcoming preventive maintenance.Ensure proper documentation of breakdowns, repairs, work orders, and warranty claims.Prepare monthly reports on maintenance performance, cost tracking, and downtime analysis.2. Procurement & Purchasing
Source, evaluate, and negotiate with vendors and suppliers for spare parts, tools, tyres, lubricants, and workshop materials.Ensure cost-effective purchasing while maintaining quality and lead time standards.Maintain up-to-date records of approved vendors and pricing.Create and manage purchase requisitions, orders, and payment follow-ups in coordination with the finance / purchasing department.Monitor and manage spare parts inventory to avoid stockouts and overstocking.3. Workshop Coordination
Liaise with workshop supervisors and technicians to understand parts / materials requirements.Coordinate external vendor support for specialized repairs or warranty works.Track job order statuses and escalate delays or resource shortages to the Maintenance Manager.4. Compliance & Safety
Ensure maintenance records comply with company policy, regulatory, and audit requirements.Support the maintenance team in ensuring safety protocols and equipment maintenance procedures are followed.5. Team Support & Communication
Act as a liaison between maintenance, operations, and purchasing / finance departments.Support onboarding and training of clerks or junior admin staff.Provide administrative support to the Maintenance Manager as required.Benefits
Annual leaveMedical and hospitalization leaveOvertime PaySkills
Supervisory Skills Problem-Solving Equipment Maintenance Budgeting
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