Vendor Operations Coordinator

Job Purpose :

1. PO Processing, order fulfilment and coordination

a. P urchase Order processing.

b. Shipment handling and coordination

2. Item master maintenance

a. Item Master Creation

b. Landed Cost creation.

c. Suggested Base Price & Supplier Catalogue

3. Vendor Program updates and Vendor Contract (VC) creation in JDE

4. Vendor Report Submission

5. Others and / or related matter

Responsibilities :

1. PO Processing, order fulfilment and coordination

i) Process Purchase Order.

Check and verify all information stated in the SO match with the customer PO. Ensure the GP of the deal is positive, reject order if without valid supporting document.

Ensure PO is processed in a proper manner and in accordance to company rules & regulations.

ii) Shipment handling and coordination

Work closely with warehouse to arrange inbound shipment to be station in main warehouse or 3rd party Warehouse.

Liaise with forwarder on delivery and custom clearance to avoid unnecessary staging cost.

Check and verify HS Code, product description, quantity & value on the Commercial Invoice and K1 Form before proceeding for the application of AP permit.

Sending AP permit to forwarder agent for custom clearance, Application of Type Approval for new product.

Monitoring delivery date, Pre-alert forwarder and warehouse / 3rd party on any incoming goods from the Supplier.

2. Item Master maintenance

Item master creation and gouvernante.

Ensure accuracy in IM creation including correct TAX CODE and LANDED COST.

3. Vendor Program Update & Vendor Contract (VC) creation

Vendor Program and promotion update into ERP

Vendor Contract creation into ERP

Ensure check and balance. Month end data reconciliation.

4. Vendor Report Submission

To ensure accuracy of report submission.

Vendor Audit Compliance and Reconciliation

5. Ot hers and / or Related Matter

To have teamwork and assists each other on all job-related matter.

To carry any other duties and job functions as and when required.

Knowledge, Skills and Experience :

Highly committed, motivated, energized and forthcoming, and has clear eye for detail.

Highly organized and flexible with good time management. Ability to prioritize and work to tight deadlines.

To be initiative driven, flexible and able to work under pressure.

Able to correspond effectively with external parties and internal departments.

Be able to provide efficient general administrative support to the department in the face of constant change.

Good written and communication skills, proficient in MS office.

PC literate / Proficient in Microsoft Office esp. Microsoft Outlook, Word and Excel is essential.

Minimum education of GCE / Diploma in any related discipline or equivalent

Minimum 1-2 years of working experience

What’s In It For You?

• Elective Benefits : Our programs are tailored to your country to best accommodate your lifestyle.
• Grow Your Career : Accelerate your path to success (and keep up with the future) with formal programs on leadership and professional development, and many more on-demand courses.
• Elevate Your Personal Well-Being : Boost your financial, physical, and mental well-being through seminars, events, and our global Life Empowerment Assistance Program.
• Diversity, Equity & Inclusion : It’s not just a phrase to us; valuing every voice is how we succeed. Join us in celebrating our global diversity through inclusive education, meaningful peer-to-peer conversations, and equitable growth and development opportunities.
• Make the Most of our Global Organization : Network with other new co-workers within your first 30 days through our onboarding program.
• Connect with Your Community : Participate in internal, peer-led inclusive communities and activities, including business resource groups, local volunteering events, and more environmental and social initiatives.