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Office / Administrative Assistant

Office / Administrative Assistant

Extreme ReachKuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
21 hari lalu
Penerangan pekerjaan
  • Manage all office supplier contracts, including air conditioning, office cleaning services, kitchen supplies and equipment, confidential shredding, and deliveries of fruit, milk, and coffee, as well as other maintenance services.
  • Ensure timely renewals of insurance policies, business licenses (Majlis), and fire extinguisher certifications to maintain compliance and operational efficiency.
  • Maintain adequate stock levels of stationery and office supplies while implementing strategies to minimize waste.
  • Oversee the cleanliness and organization of kitchen and common areas, ensuring they are well-stocked and presentable at all times.
  • Report and coordinate repairs for any faulty equipment with suppliers or contractors to ensure minimal disruption to operations.
  • Organize regular office clean-ups and coordinate with vendors for proper waste disposal and recycling efforts.
  • Provide administrative support to the Head of KL Center of Excellence as required, facilitating efficient workflow within the team.
  • Liaise with building management or landlords regarding any building-related issues to ensure a safe and functional work environment.
  • Assist in organizing staff events, team activities, and budget planning, fostering employee engagement and collaboration.
  • Prepare and issue building access cards for new joiners, ensuring security and access compliance.
  • Welcome and assist visitors and vendors in a professional manner, representing the organization effectively.
  • Conduct monthly inspections of office conditions, including equipment, furniture, and facilities, to ensure proper maintenance and upkeep.
  • Potentially work non-standard hours as required due to operational needs.

    • This role demands a proactive approach to facility management and operational support, ensuring a productive and welcoming office environment conducive to business success.

    Buat amaran kerja untuk carian ini

    Administrative Assistant • Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia